UNOPS - United Nations Office for Project Services
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Functional Responsibilities
Summary of Key Functions:
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Process UNOPS payroll accurately and on time
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Attend to payroll related queries and resolve payroll-related issues
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Knowledge building and knowledge sharing
1. Process UNOPS payroll accurately and on time
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Process and maintain UNOPS personnel payroll information, including new hires, terminations, and changes in pay and deductions, payment instructions.
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Calculate and process personnel pay, including earnings and deductions.
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Maintain and update payroll records and databases
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Archive payroll supporting documents properly
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Reconcile and balance payroll accounts
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Keep abreast of changes of UN/UNOPS payroll policies and rules
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Collaborate with payroll stakeholders to ensure payroll process in compliance with UNOPS regulations and rules
2. Response payroll related queries/requests and resolve payroll-related issues
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Attend to payroll related queries timely and accurately and ensure responses to queries conform to the provisions and rules and regulations of UNOPS
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Investigate erroneous entitlements and takes appropriate corrective actions.
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Make adjustments timely to counteract previous mistakes and get payroll back in balance
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Maximize the use of technology to keep the projects/clients informed of their payroll elements and changes thereto, communicate with local offices regarding missing documentation or any other issues related to discrepancies between their entitlements and claims.
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Provide payroll reports to the stakeholders in compliance with the UNOPS Financial Rules and Regulations
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Support relevant coordination with the internal stakeholders and/or ad-hoc payroll adjustment process in align with the monthly payroll account reconciliation
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Coordinate with internal stakeholders to ensure quality administration and process of payroll
3. Support in facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results
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Participate in the trainings for the operations/ projects personnel on Payroll
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Contribute to knowledge networks and communities of practice
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Perform testing for the accuracy of the implementation and/or system enhancement
The key results have an impact on the overall execution of the UNOPS financial services. Accurate entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.
Education/Experience/Language requirements
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Completion of Secondary education is required.
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A first-level university degree (e.g. Bachelor) or an advanced university degree (e..g Masters) degree may substitute some of the required years of work experience.
Experience:
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With a high school diploma, a minimum of 4 years of experience in supporting a payroll, accounting and/or HR administration is required.
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Experience in the usage of computers and office software packages (such as MS Office, G-Suite) and experience in handling web-based management systems is desirable.
Language Requirements:
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Fluency in written and oral English required.
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Knowledge of the second UN working language is desirable.
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