Payroll Assistant

• Process and maintain UNOPS personnel payroll information, including new hires, terminations, and changes in pay and deductions, payment instructions.

• Calculate and process personnel pay, including earnings and deductions.

• Maintain and update payroll records and databases

• Archive payroll supporting documents properly

• Reconcile and balance payroll accounts

• Keep abreast of changes of UN/UNOPS payroll policies and rules

• Collaborate with payroll stakeholders to ensure payroll process in compliance with  UNOPS regulations and rules

2.  Response payroll related queries/requests and resolve payroll-related issues

• Attend to payroll related queries timely and accurately and ensure responses to queries conform to the provisions and rules and regulations of UNOPS

• Investigate erroneous entitlements and takes appropriate corrective actions.

• Make adjustments timely to counteract previous mistakes and get payroll back in balance

• Maximize the use of technology to keep the projects/clients informed of their payroll elements and changes thereto, communicate with local offices regarding missing documentation or any other issues related to discrepancies between their entitlements and claims. 

• Provide payroll reports to the stakeholders in compliance with the UNOPS  Financial Rules and Regulations 

• Support relevant coordination with the internal stakeholders and/or ad-hoc payroll adjustment process in align with the monthly payroll account reconciliation

• Coordinate with internal stakeholders to ensure quality administration and process of payroll

3. Support in facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results

• Participate in the trainings for the operations/ projects personnel on Payroll

• Contribute to knowledge networks and communities of practice

• Perform testing for the accuracy of the implementation and/or system enhancement