People Administrator

The Opportunity

Are you a talented administrator interested in joining a values driven, not-for-profit organisation? Then this exciting opportunity within Burnet’s People team could be the role for you!

This position will provide administrative support across the People function and employment lifecycle. A key part of the role will be maintaining HR system updates and reporting and providing excellent customer service to our people. In this role, you will:

• Manage the People inbox, responding to and triaging enquires to different team members.
• Action contract variation reminders and letters and monitor contract extensions.
• Support the recruitment function and action new appointment administration for new staff, students, and other roles.
• Managing the onboarding, inductions, and offboarding process for employees.
• Collate HR data for audits, external reports and as requested.
• Manage administration of our People System (ActionHRM).
• Conduct regular People reporting.
• Support online travel and employee engagement platforms.
• Review and maintain People information on the intranet and post People related content.
• Manage compliance of employee working rights, police checks, and counter terrorism checks.

Refer to the attached position description for full details.

This is a full time, ongoing position. You will have flexible work hours and part time working from home options. This vacancy has risen due to an internal promotion which means that the previous incumbent will be here to train you and guide you through all aspects of the role at your own pace!

Joining a warm and friendly team, you will have autonomy over your own work, access to mentorship across all HR areas, and a supportive manager to help develop your career!

Let’s talk about you

The following criteria are essential requirements:

• A minimum of one year experience working in a HR support role.
• Previous experience in HR system administration with demonstrated ability to learn new systems.
• Excellent HR customer service skills with the ability to action HR enquires/tasks in an efficient & effective manner.
• Previous experience managing responsibilities that require a high level of attention to detail.

The following are desirable but not essential:

• Advanced knowledge and experience in Microsoft Excel with ability to perform complex data manipulation, use a range of formulas e.g. Vlookup, and create pivot tables.
• A Bachelor degree in HR or Business.

The Burnet experience

We want you to have a successful and meaningful career at Burnet and are committed to providing a supportive workplace environment for all our people. You will be part of a collaborative culture where progressive leadership, innovation, respect, and excellence are valued. Join a team of talented individuals who are passionate about what they do – achieving a more equitable world through better health.

We offer:

• A monthly accrued day off for full-time staff
• 14 weeks paid parental leave
• Flexible working arrangements
• Generous salary packaging
• Opportunities for career and professional development

Who are we?

Burnet Institute is a leading Australian, unaligned, not-for-profit, organisation passionate about social justice, equality and evidence-based research.

Burnet Institute brings together a highly diverse skill base, with more than 400 staff and students working across cutting-edge research and projects to address some of the most relevant global health issues. Institute-wide interdisciplinary health programs Disease Elimination, Health Security and Pandemic Preparedness, and Maternal, Child and Adolescent Health are at the heart of our daily decision making. Harnessing our international and local field presence, our laboratories, and our mixed development and research cultures drives a greater focus on the most relevant health issues and achieves a greater impact as a result.

Whilst our headquarters is in Melbourne, Australia, we also have offices in Papua New Guinea and Myanmar, and are actively involved in research and public health programs throughout Australia, the Asia-Pacific region and Africa. Burnet is the only unaligned organisation in Australia that has dual accreditation with both the Australian National Health and Medical Research Council (NHMRC) and the Department of Foreign Affairs and Trade (DFAT).

Bring your whole self to work

At Burnet, we foster a diverse and inclusive culture. We want our people to feel like they belong and are free to be themselves at work. We have an active Gender Equity, Diversity & Inclusion (GEDI) Council that works to promote and improve gender equity, diversity and inclusion across the Institute, by developing and implementing strategies informed by both national and international best practice and staff input. Burnet holds an Athena SWAN Institutional Bronze Award from Science in Gender Equity (SAGE).

If you have a reasonable adjustment, support, or access requirement at any stage of the recruitment process, we encourage you to let us know by emailing [email protected], using the subject line: People Administrator enquiry via EthicalJobs.

Sounds great! How do I apply?

Click Apply Now and attach the following documents:

• Resume
• Brief Cover Letter

As part of our commitment to gender equity, we have included a question in the application process on gender. This will allow us to monitor and report on gender in relation to our recruitment process.

Burnet is a child safe organisation. The successful applicant will be required to apply for a National Police Check and/or Working with Children. Current Australian working rights are required for all applicants.