People and Culture Officer

People and Culture Officer

ENAR – European Network Against Racism

Brussels, Belgium

Who we are

For more than 25 years, ENAR has been the voice of the anti-racism movement in Europe. A civil society coalition of more than 150 member organisations, our role is to advocate for racial equality and facilitating cooperation among civil society anti-racism actors in Europe. Our mission is to achieve full equality, solidarity and well-being for all in Europe. Our staff is based in our Secretariat in Brussels but work closely with our member organisations based all over Europe.

Our vision is one where all members of society, whatever their skin colour, ethnicity, sex, gender, religion, disability, age or sexual orientation, participate and contribute fully in society. We specifically work to combat racism and discrimination based on colour ethnicity, national origin, nationality, religion, culture, language or legal status. We envision a vibrant and inclusive society and economy that embrace equity and diversity and the benefits of a racism-free Europe.

To achieve this, we need a solid and happy team that works seamlessly together across functions and where trust and confidence reigns supreme. ENAR is therefore looking to recruit a People and Culture Officer to help further develop a healthy workplace culture.

You’ll be working as part of a growing team responsible for implementing an ambitious strategic work plan and thereby grow and solidify ENAR’s championing of systemic change whilst supporting ENAR and its grassroots members to advocate and support marginalised communities.

About the role

The People and Culture Officer reports to the Finance and Operations Manager with a dotted-line reporting to the Executive Director. They work in close cooperation with the Finance and Operations Team supporting our People through the development and implementation of processes, procedures, and initiatives that instill a healthy workplace culture whilst ensuring legal and statutory compliance particular.

Seniority Level: Pay Grade B – Officer 3094,54 euros/month
Reports to: Finance and Operations Manager dotted line to the Executive Director
Responsible for: Employees, interns, volunteers as appropriate
Working hours: Full time
Duration: 1-year contract with possibility of permanent contract upon renewal

Your responsibilities

As People and Culture Officer, we’re looking to you to:

Lead our efforts to create an attractive and nurturing work culture growing our People (50%)

• Collaborate with the Finance and Operations Manager to manage and ensure organisational compliance with Belgian employment law;
• Collaborate with the Logistics Officer and coordinate implementation of staff wellbeing initiatives;
• Oversee performance appraisal and reporting for all team members and ensure effective implementation and record-keeping of them by the MT;
• Oversee the staff timesheets, holiday management and reporting for all team members;
• Coordinate recruitments for positions for the Secretariat;
• Plan and carry out events for employees’ wellbeing and professional development (retreats, Lunch and Learns, team off-sites);
• Collaborate with the Finance and Operations Manager in onboarding for new hires including review and processing of paperwork, IT & setup, company introduction, compliance training, and in general creating a warm inviting environment;
• Lead offboarding for voluntary and involuntary terminations.

Lead our efforts to create an attractive, healthy and nurturing work culture (40%)

• Develop and strengthen our work culture by developing and implementing sound staff recruitment, induction, and development programmes that increase staff retention;
• Collaborate with the Communities and Network team to develop and implement induction programmes for our Board, members, and staff focussed on organisational values and awareness of cross-cutting themes and interpretational lenses;
• Monitor and maintain a good awareness and knowledge of applicable compliance requirements on HR for Belgium-based international not-for-profit associations and private foundations;
• Review and improve current HR programs while ensuring our organization is compliant with legal regulations.

Support our leaders to be the best that they can be (5%)

• Advise the Executive Director and Board on all matters pertaining to People & Culture and draft reports and strategies to strengthen our talent management;
• Advise the Management Team and its members to ensure consistent, effective line management of all staff in alignment with ENAR values.

Champion and channel the voice of our staff (5%)

• Serve as the person of trust for all team members in the event of conflicts or tensions;
• Liaise with external providers to ensure access to appropriate psychosocial support;
• Support the organisation’s conflict resolution bodies to deliver their mandates and effectively administer disciplinary.

Be a collaborative superstar

• Support strategic reflections on people and culture matters;
• Lead and support efforts to develop collegiality and consensus approach to decision-making and non-violent communication;
• Support the Finance and Operations Team with logistics support for statutory meetings;
• Support the Finance and Operations Team with support for HR matters;
• Supports the Network and Communities Team with new member inductions.

What we’d like you to bring to the role

As envisaged, we think the ideal candidate will have some or all the following qualities:

• Bachelor’s degree or equivalent with several years of Human Resource management experience or related field and professional qualification;
• Experience and passion in HR, people and culture, DEI management essential;
• Experience directly working and supporting executive boards and C-suite professionals an added value;
• Strong familiarity with Belgian HR legislation is desirable;
• Highly organized;
• Creative problem-solver – taking great pride in saving the day;
• Cool in a crisis;
• Advanced EQ – can read people well;
• Discreet, trustworthy, and ethical;
• Resourceful/has a great network of experts;
• Proactive and able to take initiative;
• Strong digital literacy; can create high quality documents, spreadsheets, PowerPoint presentations.

How to apply

A complete application contains:

1. An application form part 1 and part 2. Please note that the home page (part 1) of this application form is not shared with the selection committee until the interview. Please make sure that your application (part 2) is anonymous. Do not put your name on this form;
2. The equal opportunities form. Although we would welcome receipt of this form, it is not mandatory. Please also do not put your name on this form.

CVs or European application forms won’t be accepted. You are required to use the ENAR application forms. See www.enar-eu.org. All information given in the application, including the Equal Opportunities monitoring form, will be treated in a confidential manner.

All applications should be submitted via e-mail to JobApplication@enar-eu.org by 29 February 2024 (midnight Central European Time). Candidates should ideally be available for interviews conducted early-March 2024). Please put ‘Application PCO + your full name’ in the subject line of the email message. The recruitment process will include an interview and a written test. The selected candidate should preferably start in March/April 2024.

ENAR aisbl strives for a diverse staff and ensures that opportunities offered are accessible to all regardless of gender, age, race or ethnicity, religion or belief, disability, sexual orientation and gender identity. ENAR encourages members of groups which are affected by racism and related discrimination to apply for this post.