Support the c-level management (2 people) with the organization of their agenda, including scheduling meetings, appointments, and travel arrangements.
Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize documents, reports, and presentations for meetings.
Handle confidential information with a high level of professionalism and discretion.
Act as a point of contact between executives and internal/external stakeholders.
Assist in coordinating and executing company events and projects.
Conduct research and prepare summaries to support decision-making.
Monitor and manage email correspondence, responding on behalf of executives when appropriate.
Perform general administrative duties, including expense tracking and office management tasks.
Support the organization of travel requests and accommodation for the whole team
Requirements and skills
Proven experience as an Personal Assistant, Administrative Assistant, or similar role for at least 3 years.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Excellent verbal and written communication skills in EN language, other languages are plus.
Ability to handle sensitive information with confidentiality.
Strong time-management skills and ability to work independently.
Bachelor’s degree in Business Administration or a related field (preferred but not required).
How to apply?
Please fill in the form below and include in the subject line “Personal Assistant” with your first name and surname.
Applications to be considered valid must include: a one-page (maximum) letter of motivation, proof that you can live and work in Belgium, and a CV. Please do not send anything else.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in Belgium.
Any incomplete applications will be disregarded.
Only candidates selected for interview will be contacted.