The Role
You will be responsible for providing day-to-day administrative support to the Managing Director (MD); representing Afghanaid in coordination meetings; editing and disseminating organisational materials for internal and external audiences; supporting preparation of Board of Trustee reports and other Executive Team meeting materials; and acting as the communications focal point in the Kabul office. You will be required to work closely and effectively with all other departments of Afghanaid to achieve unity of purpose, results and optimal use of organisational resources.
Main Duties
- Coordinate the MD’s daily diary, screen email, draft correspondence and prepare documents for meetings and professional appointments.
- Provide preparatory materials and coordinate the MD’s external representation engagements and fundraising opportunities; draft speeches, visual presentation and workshop materials.
- Coordinate internal (Quarterly report and Executive Team reports) and external (Annual Report) materials and ensure appropriate distribution; edit other organisational strategic and operational documents as required.
- Minute Board of Trustees, Executive meetings and other internal meetings attended by the MD.
- Research and write internal and external briefs and reports to be used in national and international level communications.
- Serve as the primary point of contact for managing requests from various departments to the Managing Director, ensuring efficient communication and follow-through on tasks.
- Liaise with internal and external stakeholders to schedule and organise meetings for the MD.
- Organise trustees visits, annual retreat and other events as requested.
- Represent Afghanaid in advocacy and influencing forums and meetings.
- Assist the MD in monitoring performance indicators against strategic and operational plans.
- Function as the communications focal point in the Kabul office, working in close coordination with the London office to produce high quality communications material for external distribution. This includes taking photos and collecting case studies.
- Perform other relevant duties as assigned and approved by the MD.
Personal Specification
Essential
Education:
- Master’s degree in relevant research-based discipline (Development, Anthropology, Policy and Research, International Relations or similar subjects) or an undergraduate degree with relevant experience.
Experience:
- Writing high quality policy and communications documents for public use
- One year of practical experience in a similar role
- Working with high levels of autonomy
- Strong conceptual and analytical skills
- Voluntary or work experience within international development or charity sector
- Managing relationships with a variety of different stakeholders
- Coordinating research projects
Skills:
- Excellent proficiency in Microsoft Office (Word, Excel, Outlook and Powerpoint)
- Excellent written and spoken English (to native standard)
- Integrity, honesty, transparency and a firm commitment to professional standards of confidentiality
- Sense of humour, initiative and self-motivation, excellent teamwork and communications skills, ability to work collaboratively with others
- Sensitivity to Islamic culture and respect of Afghan customs and traditions, able to live and work in a diverse environment
- Outstanding organisational skills, able to communicate and collaboratively manage competing priorities
- Drive to achieve results and get things done
- Ability to deal with difficult, challenging work situations and remain calm under pressure
Desirable
- Experience living, travelling or working in isolated and conflict locations/countries
- Firsthand understanding of the operating environment of humanitarian and development work in Afghanistan (or a similar context)
- Basic fluency in Dari or Pashto
Other Information
Afghanaid’s core values are creativity, fairness and honesty. Our staff are passionate about and proud of Afghanaid’s work. Teamwork is fundamental to our standards and demonstrated by taking initiative, assisting others and taking on additional responsibilities and tasks if necessary. We are results driven, committed and motivated to achieve targets and take accountability for our own actions.
This position is based in Afghanaid’s head office in Kabul, Afghanistan.
Due to security considerations, this is an unaccompanied post. International employees are entitled to 22 annual leave days, 25 rest and relaxation days, 5 travel days and 13 public holidays per year. Afghanaid also provides a generous travel allowance for international staff to take R&R out of the country.
Our remuneration and benefits package is competitive with other similar organisations.
You will be given a private room in the staff house where all Kabul-based international hired staff members live.
This position presents an excellent opportunity for someone who has the ambition and determination to move up in their career.
The salary range for this position is 14,500 USD.
Note: This job description does not form part of the contract of employment; it is subject to change in accordance with the changing needs of the organisation. The post-holder will work at all times in a way which is consistent with the organisation’s commitment to equality of opportunity.