Pharmacy Assistant

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic well-being, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), working in more than 40 countries and more than 25 US cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

JOB OVERVIEW
Pharmacy Assistant will encode data into the pharmacy management tracker, ensure order compliance, and conduct dual verification during shipment preparation. Furthermore, will assist with inventory checks, monitor consumption in mobile units, and document the movement of medical goods. Also, will oversee order preparation and shipment, verify received goods, and support the pharmaceutical manager with analysis and reporting.

KEY RESPONSIBILITIES
• Entering requests for drugs and medical supplies that have been received from hospitals for donations into the pharmaceutical tracker.
• Checking that the ordered quantity corresponds to the minimum indivisible packaging of the medicine or medical product.
• Carrying out double control in the process of preparing donations associated with visiting the warehouse.
• Checking delivery documents and medical supplies for delivery of donations.
• Participating, in close cooperation with supply department employees, in conducting inventory, both planned and unscheduled, full or partial.
• Periodically monitoring the consumption of medicines and medical supplies in mobile clinics. If necessary, carry out inventory in the boxes of mobile clinics.
• Drawing up documents for the movement of medical goods from the warehouse on the part of the Health program and supervise the preparation of documents on the part of the SC department.
• Visiting the pharmaceutical warehouse to monitor the process of order assembly and at the time of shipment of medical goods for delivery to recipients.
• Participating in the process of receiving goods, check documents, physical compliance of the quality and quantity of goods received with those stated in the documents. Monitor storage conditions.
• Providing support to the pharmaceutical manager in conducting an analysis of the consumption of drugs and medical products and prepare analytical documents.
• If necessary, visit the pharmaceutical warehouses of our partners and carry out the necessary actions to assist in organizing the activities of the pharmaceutical warehouse.
• If necessary, refilling mobile clinic boxes with medicines and medical supplies.
• Providing support in other necessary matters as requested by pharmacists and the pharmaceutical manager.

JOB REQUIREMENTS 
Education: 
• A bachelor’s degree in a relevant field, with a preference for candidates with a pharmacy or medical background.
Experience:
• A minimum of one year of prior experience, particularly in humanitarian response, pharmacy management, and mobile medical units.

Demonstrated Skills and Competencies: 
• Sufficient knowledge of commonly used medication, pharmacovigilance and pharmacopoeia.
• Fluency in Ukrainian and Russian is required, and basic knowledge in English is desirable.
• Proficiency in IT skills, including Excel, Word, and PowerPoint, is essential for tasks such as data collection, mapping updates, and providing detailed weekly reports on outreach activities.

REPORTING STRUCTURE AND TEAM COLLABORATION
• Position reports to Pharmaceutical Manager.
• Closely collaborate with Pharmacist, as well as other members of the health team.
• Closely collaborate with Supply Chain team.

WORK ENVIRONMENT AND OTHER RELEVANT INFORMATION
• This position requires full-time office work or hybrid work may be possible after a probationary period.
• This position will be based in Dnipro with the ability to travel throughout the country.
• Very rare, but overwork is possible
• Occasional weekend work may be required.
• Fast paced work, multitasking and stressful work
• The organization cares about the staff and provides flexible work options.
• Specific requests can be discussed with HR.

IRC employees are eligible to the following benefits:
• Competitive salary
• Purposeful job and development opportunities
• unlimited online training courses
• Life Insurance
• Medical insurance for staff 
• Free psychological support to employees and their family members 
• 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements
• Up to 10 days of paid medical leave 

PROFESSIONAL STANDARDS
IRC builds diverse and inclusive teams of professionals who promote team engagement, inclusion and cohesion, critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients. 
 
The International Rescue Committee is determined to protect the people it serves, its staff and any person associated from all kinds of harm, abuse, and violence, including sexual exploitation, abuse and harassment. It is committed to taking all necessary preventive measures and creating an environment where people feel safe and can report misconduct. IRC workers must adhere to the core values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. The IRC also operates and enforces a set of complementary institutional policies to protect clients and staff from harm and abuse through the Adult and Child Safeguarding policies, the Respect at Work and Harassment-free Workplace policies, the Anti-retaliation and Reporter Protection policy, which are complemented by the IRC Global Reporting guidelines. These commitments are accessible in English and in Ukrainian language via this link: https://rescue.box.com/v/irc-safeguarding-policies. 

Where misconduct is alleged, IRC follows a Zero-tolerance approach and takes all necessary actions and corrective measures. The IRC investigation unit comprises of experts and trained investigators that ensures professional survivor-centered investigations are conducted if allegations of safeguarding violations are reported through the safe and accessible reporting channels that IRC makes available to its staff, partners, and clients. IRC is also an active member of the Inter-Agency Working Group on Protection from Sexual Exploitation and Abuse (PSEA) set-up in Ukraine. 
 
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people who are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.