This post is key to the operational running of the organisation. The overall aim is to build a culture of accountability and rigorous project and budget management.
Details
- Location: UK, Germany or Global South. Applicants must already have authorisation to work in preferred
- Salary: GBP 38,000-43,000, commensurate with experience (the range is aligned to London cost of living; if based in another location, the range will be adjusted accordingly)
- Contract type: full time, 5 days per week
- Closing date: 31 January 2024 at 23:59:59 BST
- To apply: Complete and return this application form via our jobs portal. Kindly note that the application form is required; we will not accept CVs.
- NOTE: if shortlisted, you will need to complete a finance/budgeting test before being invited for interviews
Overall purpose:
Overall responsibility for maintaining and improving BHRRC’s project management systems linking budgeting, forecasting, planning, review and reporting:
- Systems development in planning and operations: Contributing to the adoption of cultural changes within BHRRC in areas like planning, project management accountability, and supporting teams working with each other.
- Support the COO on the annual planning and budgeting process:
- Develop and manage a 1/4ly reporting and review system;
- Manage the calendar of annual planning and budgeting
- Develop systems of forecasting building on existing software to achieve maximum transparency efficiency and effectiveness, and making recommendations to operations team and software suppliers.
Project support:
- Working with project managers and development team budget development support, ensuring full costs are reflected in all budgets.
- Ongoing support to project managers in BHRRC – coaching and supporting them to increase financial and operational planning
- Take on ad hoc project management responsibilities for specific projects as required.
- Ensuring good financial information is available to project managers.
- Supporting project managers with onboarding of new partners, ensuring a suitable level of due diligence and reporting has been completed in accordance with donor agreements.
- Support the finance team in the completion of quarterly management accounts.
- Allocation of standard costs for all projects. Developing existing systems for greater efficiency and effectiveness
- To act as first point of support for accurate financial forecasting and budget support for project managers.
Grant Management Support
- Support the development team to ensure all financial donor reports are submitted on time.
- Coaching and support to project managers and development team on their financial reporting responsibilities.
- For complex grants taking on active responsibility for financial reporting.
- Support the development and project support officer to:
- Responsible for donor financial due diligence and compliance with contracts.
- Provide advice to development team on financial compliance and contractual obligations.
- Calculate grant overheads on a quarterly basis – updating forecasts for the year.
- Maintain grant risk registers liaising with COO and development team where necessary.
- Assist in preparation of financial reports for audit reviews
Skills and competencies
Essential:
- Strong strategic and systems thinking
- Strong project management skills
- Strong MS office, specifically Excel skills and on-line systems.
- Budget management
- Experience of using and managing components of a CRM (CiviCRM and Salesforce)
- Managing grants and contracts, ideally some of which have been Institutional grants within international development/human rights sector
- Fluent in English
Personal qualities:
In order to deliver this role both happily and effectively, you will be or have a:
- A desire to see systems implemented
- Process and implementation-oriented, solution-focused
- Ability to balance the needs of the whole organisation along with the needs of an individual project.
- An attitude of continuous improvement
- Engaging, being able to communicate with people at all levels
- Assertive, can make your views known in a clear and confident way
- Clear thinker, able to prioritise
- Reliable, will meet deadlines
- Convincing, able to influence across the organisation
- Able to work collaboratively, however will take the lead where appropriate
- An eye for efficiency
- Natural commercial acumen, able to both devise and deliver grants and contracts in an economically sound way
- Ability to work remotely and bridge different time zones
How to apply
TO APPLY: Complete and return this application form via our jobs portal. Kindly note that the application form is required; we will not accept CVs. If you need any additional support, please reach out to Giulia Vinzi at vinzi@business-humanrights.org