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Planning, Monitoring and Reporting Manager (Re-advertisement)

UNDP - United Nations Development Programme

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Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 
Ethiopia aspires to become a climate neutral country by 2030 and committed to transforming its economy while achieving a Climate Resilient and Green Economy (CRGE) vision. Ethiopia updated it NDC in 2021 and plans to reduce national emissions by 68.8% by 2030 and the forestry sector is expected to account for 85% of the mitigation potential of the country. The country plans to increase its forest cover to 30% by 2030 by conserving 19.2 million hectares of native forests and reforestation of 8 million hectares of new forests. The implementation of these ambitious goals requires meaningful and sustained support from the international community. Ethiopia shows ample opportunities of improving the technical and material capacities of the forestry sector at all levels and contributes to the country’s economy consistent with 10-Year Development Plan (10-YDP) envisioned to be implemented from 2020/21 to 2029/30. To this end, Ethiopian Forestry Development (EFD) was established with Council of Ministers Regulation No. 505/2022 and has given high priority to transform the forest sector by mobilizing additional resources for sustainable forest development and achieving the targets set in various plans and strategies. 
 
The Forest Sector Transformation Unit (FSTU) works to drive forestry transformation through innovation, the provision of hands-on implementation support and evidence-based policy advice. Reporting to the Forest Sector Transformation Unit (FSTU) Director, the position holder will focus on planning annual and quarterly program activities, monitoring the progress of program implementation, develop grant proposals and prepare delivery reports as required by EFD and development partners.

 
Duties and Responsibilities
 

1. Planning

  • Collect, compile, and analyze pertinent information from internal and external sources for planning;
  • Lead planning exercises; 
  • Plan and organize planning, monitoring and progress review sessions;
  • Proposes valid revisions on plans to make necessary adjustments triggered by unforeseen circumstances and changes; 
  • Support the design, development and writing of concept notes and proposals.

2. Monitoring

  • Ensure that all program activities are monitored in a coordinated, collaborative, and integrated manner; 
  • Work closely with the program team and other directorates of EFD to collect, analyze, compile, and use data/information to improve program management, review and redesign as found necessary;
  • Gathers and compiles performance data for progress review against plan and commitments; 
  • Build strong relationships with colleagues and provide support to ensure the planning, monitoring, and reporting system is understood and supported at EFD and field level; 
  • Provide technical and methodological support to ensure the implementation of monitoring activities and information/data management; 
  • Closely work with the program team to develop a baseline data for programs; 
  • Ensure high quality data collection using key indicator tracking tools.

3. Reporting

  • Serve as the reporting focal point for program/s; 
  • Produce accurate, quality, and timely monthly, quarterly, and annual progress reports; 
  • Closely work with the finance team to ensure narrative reports are complete with financial information; 
  • Keep up to date with reporting requirements, guidelines and resources and ensure they are understood by all filed staff and partners; 
  • Serve as the custodian of approved program plan and budget;
  • Lead the preparation of information, educational and communications materials and policy briefs using data gathered from program monitoring, assessments, and studies;
  • Maintain and update the program database; 
  • Provide support in developing and maintaining a functional knowledge management system. 
  • Perform other related duties and responsibilities as directed by the FSTU director. 

4. Capacity building 

  • Provide periodic trainings for the federal and regional experts on Planning, Monitoring and Reporting;
  • Develop monitoring guidelines, tools, and checklists to put in place standardized and strong monitoring system for program quality assurance.

5. Verification 

  • Conduct field visits on project sites to verify the implementation of the designed monitoring and evaluation systems;
  • Update the guidelines, tools, and checklists based on the field verifications.

Institutional Arrangement 

The Planning, Monitoring and Reporting Manager will be answerable to the Director of FSTU and the National Climate Change Specialist at UNDP CO.
 

Competencies

Core

  • Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
  • Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems.
  • Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences.
  • Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands.
  • Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results.
  • Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration.
  • Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity.

Cross-Functional & Technical competencies

Strategic Thinking: Business Direction & Strategy 

  • Ability to develop effective strategies and prioritize. plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground and creating tangible solutions:
  • Ability to leverage learning from a variety of sources to anticipate and respond to future trends: to demonstrate foresight in order to model what future developments. and possible ways forward look like for UNDP.

System Thinking: Business Direction & Strategy 

  • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider. how altering one element can impact on other parts of the system.

Effective Decision Making: Business Direction & Strategy 

  • Ability to research and turn information into useful knowledge, relevant for conte t, or responsive to a stated need.

Knowledge Generation : Business Direction & Strategy

  • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need. 

Data strategy and management: Digital & Innovation 

  • Knowledge to draft or execute a data strategy or a data management framework.

Geospatial analysis: Digital & Innovation 

  • Skilled in techniques which study entities using their topological, geometric, or geographic properties.

Digital thought leadership: Digital & Innovation 

  • Ongoing research into emerging technologies and digital trends and the applications, risks, and opportunities associated with digital adoption, combined with the ability to communicate this synthesis with a broad audience.
 
Required Skills and Experience

 
Education:
  • Advanced university degree (Master’s degree or equivalent) in social science, Economics, Development planning, international relations, or related field.
  • A first-level university degree (Bachelor’s degree) in combination with additional two (2) years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Experience:
  • Minimum 7 years (Master’s degree) or 9 years (Bachlor’s degree) relevant experience.
  • Excellent written communication skills including report writing and editing.
  • Good organizational skills and ability to deliver under pressure and tight deadlines. 
  • Computer literacy with advanced skills in MS Excel and data bases. 
  • Knowledge of qualitative and quantitative methods. 
  • Proactive and ability to tackle challenges constructively finding creative ways forward. 
  • Excellent interpersonal skills. 
  • Graphic design and data visualization skills will be an asset.

Required Language

  • English
Disclaimer
 

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
Scam warning

 
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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