Policy & Administrative Assistant

Job Purpose

The Policy & Administrative Assistant will assist the Secretary General and Senior Policy Officer in keeping under review and summarising EU legislative proposals that impact on the architectural profession.

S/he will also provide support for the external advocacy work of the Presidency, Secretary General and others, contributing to the production and dissemination of information to the Member Organisations and providing full assistance for the planning, coordination and administration of work group meetings and occasional assistance for the statutory meetings.

Duties & Responsibilities (non-exhaustive list)

The Policy & Administration Assistant mainly undertake work in the following areas:

Analysis & synthesis of EU policies

• Undertake policy research and analysis and advise on policy positions;
• Monitor legislative / non-legislative activities of EU institutions that are of specific interest to architects or impact on the profession;
• Produce briefings / guidance for ACE work groups on subjects determined by the General Assembly and Executive Board;
• Help to Identify emerging issues and related policy decisions;
• Support and contribute to work planning;

Support for external advocacy activities

• Provide support for the external representations of others including points of contact with EU officials
• Liaise and coordinate with other professional organisations and provide support for others involved in external liaison and coordination
• Provide input to activities developed in the area of inter-professional relations in the construction sector, as well as with other professions
• Assist the SG, President and others, as necessary, with the preparation of policy presentations.

Administrative assistance

• Assist with preparation of work group meetings (agenda, documentation, logistics)
• Maintain up-to-date lists of work group members
• Undertake miscellaneous projects as directed
• Follow-up and planning of the presidential agenda and invitations

Education & Skills required

The Policy & Administration Assistant must have the following qualifications / attributes:

• At least bachelor’s degree in a relevant subject area (European Affairs, Political Science, European Law)
• At least 1 years’ experience. Experience of working in a European institution or as an assistant for an MP (at national level or a MEP at EU level) would be an advantage
• Some knowledge of architectural policy / the architectural profession would be an advantage
• Fluent English & French
• Excellent analytical and writing skills
• Flexibility and willingness to assist as the need arises
• High level of computer literacy – Microsoft Office, Google suite, Zoom, shared tools (Dropbox, calendar, contacts etc).

Working conditions

• Work is based in Brussels
• 1-year employment contract, with possibility of extension
• Full-time
• Regular office hours, we currently allow 2-3 days per week of home-working
• Occasional need for evenings or weekends
• Occasional travel necessitating overnight stays in other EU Member States
• Competitive compensation package, contingent upon individual experience and qualifications
• Extra-legal advantages: lunch vouchers, health insurance, eco-cheques, laptop, transportation allowance
• 20 days of legal holidays

Please send your CV and a short motivation letter to [email protected].

Deadline for applications: Friday 1st March 2024

Interviews will take place at our office on 18 and 19 March 2024.