Policy and Reporting Officer (Crisis Response)

Position Title: Policy and Reporting Officer (Crisis Response)

Job Code: VN 2024 13

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 23 January 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;

Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar;

Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;

Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The Department of Operations and Emergencies (DOE), oversees IOM’s activities on key aspects related to the mobility dimension of crises. It coordinates IOM’s participation in humanitarian responses, including L3 emergencies, and provides migration services in emergencies. While also engaging in global processes, the department provides technical support to field efforts, delivers strategic recommendations on both policy and operational issues, and provides guidance to field operations on project development and implementation and inter-agency coordination.

The Policy and Strategic Coordination Unit (PSCU) is part of the DOE Director’s Office (DO). It brings strategic and institutional coherence across DOE divisions and with other Departments within the Organization and hosts the institutional expertise in the areas of Accountability to Affected Populations (AAP), Migration Crisis Operational Framework (MCOF), and the Migrants in Countries in Crisis programme (MICIC). The unit is also responsible for advancing and communicating departmental strategic objectives, positions, and key messaging externally and internally; producing departmental materials; coordinating of departmental inputs for senior management talking points, speeches, and presentations; and leading, coordinating, or advising on policy/framework/strategy development. The PSCU ensures IOM’s crisis-related activities are adequately represented in the whole of Organization’s contexts and institutional business processes. The PSCU is also the departmental focal point for various multilateral and multi-stakeholder initiatives including the United Nations Network on Migration (UNNM).

Under the direct supervision of the Senior Migration Crisis Analyst, the Policy and Reporting Officer (Crisis Response) will lead the drafting of the Department’s internal written products and reporting, as well as will support the knowledge management efforts.

Core Functions / Responsibilities:

1. Coordinate, prepare, review, and edit high-quality written material including talking points for senior management, statements, PowerPoint presentations, concept notes, factsheets, and brochures.
2. Conceptualize, develop layout, and design of information materials (e.g. factsheet, brochure, appeals, etc) in coordination with relevant divisions.
3. Coordinate with other Divisions, Units, and Departments as needed to ensure that the relevant written materials, including policies, are accurate and up to date and meet the requirements of the end user.
4. Draft institutional positions and narratives that properly reflect IOM’s comprehensive approach to crisis response. Prepare background analysis, policy documents, concept notes, and/or briefing documents as requested.
5. Act as the Department’s focal point for all internal reporting to the Executive Office. This includes coordinating, drafting, reviewing, and editing all departmental reports and updates related to DOE’s activities.
6. Support departmental knowledge management efforts including developing and/or updating SharePoint, websites, and intranet content in coordination with the information management team.
7. Stay abreast of policy and strategic developments related to the subject areas of the department and beyond and assist in developing strategies to grow and consolidate the various portfolios.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree or equivalent in Journalism, Communications, Political Science, International Relations, Humanitarian Affairs, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• Bachelor’s degree or equivalent in the above fields with seven years of relevant professional experience.

Experience

• Experience coordinating, preparing, and editing speeches, talking points, presentations, and other strategic message materials, is required;
• Good knowledge of a broad range of migration-related subject areas;
• Experience in the field of emergency response and humanitarian assistance with the UN, international organizations, or non-governmental organizations;
• Strong academic or professional background in policy-orientated research and analysis;
• Experience designing infographics and other visually attractive content;• Previous experience working with IOM is an asset; and,
• Published materials are an asset.

Skills

• Outstanding writing skills in English and appreciation for word economy;
• Excellent analytical skills and strategic thinking;
• Proven capacity in problem-solving and multi-tasking, prioritizing, and working independently;• Ability to work effectively, accurately, and concisely, including when working against sudden, tight, and demanding deadlines; and,
• Proficient in the use of Microsoft Office products particularly SharePoint and Teams and other software used for presentations including Excel, Word, PowerPoint, Publisher, and Adobe, as well as infographic design tools.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, and makes people feel safe, respected, and fairly treated.

Core Competencies – Behavioural Indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.