Post Award Grants Coordinator

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC provides trauma-informed services to refugees and other qualified immigrants to support a positive resettlement experience and the achievement of client self-sufficiency. They work closely with clients, colleagues, and external parties to develop service and/or self-sufficiency plans to meet individual client needs and preferences utilizing a broad range of financial, medical, social, vocational, and other services and resources in accordance with client eligibility and program requirements.

Scope of position:

The Post Award Coordinator writes and collects information to provide to management, donors, grantors in a timely, accurate and understandable manner. This position is located in Dallas or Abilene and reports to the Grants Manager. The position will focus on the highest priority initiatives of the Grants Department. With an emphasis on building relationships between Grants, Finance, Development, HQ and Program Managers to deliver high quality results.

Major Responsibilities:

● Ensure all departments are aware of allowable and unallowable costs, responsibility, and reporting requirements.

● Conduct Opening and Closing meetings for all grant opportunities.

● Maintains accurate and timely records within internal database systems.

● Attend all Budget Vs. Actual and Outcomes monthly meetings with programs.

● Work with Programs and Finance department on donor invoices, reports, and audits.

● Submit all documents needed to HQ for grants to be updated or closed.

● Form and maintain relationships with community partners and donors.

● Monitoring sub awardees, collecting and reviewing sub awardee reports, ensuring monitoring and compliance, and assisting within subaward closure process.

● Maintain a broad and deep understanding of donor policies, regulations and procedures and build this knowledge among programs team members.

● Ensure proper representation of the Grant department views in strategic cross-departmental projects within IRC by building strong relationships among relevant staff members.

● Participate in all program meetings, staff development activities, and fully engage as a member of the team.

● Other related duties as assigned.

Key Working Relationships:

● Position reports to the Grants Manager

● Collaborates with Grants, Finance, Program team members.

Job Requirements:

● 4-year degree in related field strongly preferred.

● At least 2 years of progressive responsibilities in data collection, budgeting, managing federal and/or state grants, and donor relations experience required.

● Previous non-profit agency / grant-funded environment experience strongly preferred.

● Prior team management experience & knowledge of donor regulations strongly preferred.

● Experience working with and influencing, senior colleagues to tackle complex challenges and agreed mutually beneficial decisions.

● High degree of professional integrity, ability, and commitment to maintain confidentiality of sensitive data.

● Solid organizational skills: detail-oriented, ability to multi-task, set priorities, and meet deadlines.

● Ability to work independently, be flexible and work well under pressure in a fast-paced team environment.

● Strong training, facilitation, and coaching skills preferred.

● Good interpersonal skills: ability to work effectively in a multi-cultural environment.

Ability to:

● Maintain relationships with community partners and donors.

● Establish and maintain cooperative, effective, and friendly working environments.

● Work independently with minimum supervision and meet schedule and timeline.

● Operate a computer and all office equipment assigned for work efficiency.

Working Environment:

100% remote with the availability to meet with donors or attend community events as needed. Standard working hours Monday through Friday, 8:30 am to 4:30 pm CST.

Compensation:

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

US Benefits:

The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.