Pre-Award Specialist

Details

Posted: 04-Feb-24

Location: Houston, TX, United States,

Type: Full-time

Salary: Open

Internal Number: 3272

Special Instructions to Applicants: Please attach a cover letter and a resume in the Supporting Documents section of the application.

Position Summary

The Dean’s Office in the School of Engineering are hiring two Pre-award Specialists who will support departmental efforts to capture and manage external resources to support the programs and services of the University. They will also facilitate the grant proposal development process and track activities.

The Pre-Award Specialist will serve as an administrator for all pre-award activities related to research grant submissions, supporting all phases of proposal development. This position requires an independent, and analytical mindset and strong organizational skills in order to thrive in a deadline-driven environment. The ideal candidate will understand related federal and state rules, policies, and procedures.

This position is hiring at a starting salary between $63,500 and $75,000 per year and entails work on Rice University’s campus, with the potential for some remote work/flexible work arrangements after initial training is completed.

Requirements

• Bachelor’s degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted
• 2+ years of related experience in proposal development
• Skills Required
  • Initiative and ability to work independently and as a team member
  • Effective interpersonal skills both written and verbal
  • Administrative and organizational skills and the ability to prioritize own workload
  • Strong critical thinking and problem-solving skillsStrong writing and editing skills
  • Intermediate knowledge of spreadsheet, email, and database software programs
  • Working knowledge of grant programs and processes
  • Organizational skills and detailed oriented
  • Ability to organize and manage multiple proposals

Essential Functions

• Organizes, facilitates, and tracks proposal development efforts and proposal preparation timelines
• Understands, explains, and clarifies various sponsors’ proposal requirements and review processes
• Researches and writes non-technical sections of proposals
• Provides comments, suggestions, and questions on the narrative section
• Ensures compliance with sponsor requirements
• Serves as a liaison with faculty, administrators, and SPARC to ensure timely and successful proposal submissions
• Assists in the facilitation of faculty teams and colleagues in preparing large, complex, collaborative, multi-disciplinary, multi-institutional proposals
• Identifies limited submission funding opportunities, posts them to the limited submission website and listserv, and assists in coordinating limited submission competitions when necessary
• Assists with training and development sessions designed for faculty, staff, postdocs, graduate students, and / or undergraduate students on topics related to the development of proposals for external grant funds
• Assists in preparing ad hoc administrative projects, such as website materials, proposal archives, etc.
• Advises the Principal Investigator (PI) on administrative requirements in proposal preparation, and ensures guidelines are followed for proposal formatting and submission requirements
• In collaboration with the PI, develops and reviews the budget, and assists with attaining cost share commitments and sponsor forms
• Coordinates the request and review of subcontract documents
• Performs the data entry into the sponsor portal and Cayuse SP record
• Performs all other duties as assigned

Preferences

• Some research proposal submission experience to various agencies such as NIH, NSF, DOD, DOE, DARPA, CPRIT, etc.
• Bachelor’s degree in business administration, accounting, or finance
• Experience working in an institution of higher education
• 4 years of grant related experience
• Experience with drafting, organizing, and editing Word and PDF documents

About George R. Brown School of Engineering

The George R. Brown School of Engineering ranks among the top 20 of undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff and students in an inclusive environment

We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought; and we support an inclusive environment that fosters interaction and understanding within our diverse community.

Rice University HR tendersglobal.net Benefits

https://knowledgecafe.rice.edu/benefits

Rice Mission and Values

Mission and Values tendersglobal.net Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies