Pre-Collegiate Logistics and Support Coordinator

Welcome to the University of Colorado Colorado Springs (UCCS) !

Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. 

The Pre-Collegiate Support and Success Center (PCSSC) is an academic and socio-emotional enrichment program for prioritized middle and high school students in Colorado Springs and Pueblo. We prepare first generation, low income, and military dependent students to pursue their postsecondary goals. The Pre-Collegiate Logistics and Support Coordinator supports PCSSC programming by coordinating transportation logistics and events support for high school and Pueblo programs.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of different offices and programs. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus. Find more information about working at UCCS here: https://hr.uccs.edu/work-at-uccs .

The city, which was recently ranked as the number nine Best Places to Live by U.S. News & World Report in 2023, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song “America the Beautiful” and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state’s best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page: https://www.visitcos.com/ .

Job Duties:

• Provides coordination of transportation through EverDriven contract and monitoring each transportation event, including receiving lists for scholars requesting transportation, entering their data into a portal, confirming rides, following up with scholars to confirm rides, and collecting reports of No-Shows and cancellations for program monitoring purposes. Follow up with No-Show students and families to discuss loss of transportation privileges.
• In collaboration with PCDP leadership, supports the Pueblo Program Manager and other professional staff with their planned activities by organizing logistics, communication, and conducting of the activities. This includes assisting with family programming, Bridge Program, 
  Recruitment and Outreach events and Alumni events.
• Manages lists of scholars for assigned events, including updating contact information in Cobro, tracking meeting and workshop RSVPs, registration, confirmation of RSVP’s and attendance.
• Provides on and off-site support for PCDP programming. This will include evening and weekend events, virtual events, and summer programs.
• Assists with collecting reports and feedback regarding the effectiveness of the programs.
• Secures a variety of resources for programming.
• Actively collaborates with the PCDP team to support our mission and vision during the year and during the Summer Academic Institute.
• Communicates clearly, effectively, and professionally with the many constituencies required for the success of the programs, including PCSSC staff, large audiences, students and families, stakeholders, and student employees.
• Effectively works with individuals from diverse ethnic, cultural, and socio-economic backgrounds.
• Collaborates with funders, and community partners, including nonprofits and businesses who are interested in engaging with youth in college and career exploration.
• Knowledgeable in program management and familiar with laws and regulations when working with minors.
• Understands postsecondary preparation and career exploration, youth development, and culturally responsive youth centered programming.
• Other duties as assigned.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. 

Work Location: Hybrid

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: Generally starting at  $17,482 – $22,558 per year, based on a part-time appointment.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado Colorado Springs offers excellent benefits , some of which include:

• Medical insurance, with the lowest cost option being $0 to the employee
• Dental, Vision, Life and Disability insurance
• Generous paid vacation and sick time accruals (14.67 hours of vacation and 10 hours of sick accrued per month, prorated if part-time)
• Mandatory retirement plans. Employees contribute 5% of their annual compensation. CU doubles that and contributes 10%
• Tuition Assistant Benefit available to you or a dependent
• Paid Parental Leave after 12 months of employment
• Off Campus Housing Resources

This position is dependent on the availability of funding. Funding is currently expected to last 1 year.

Tentative Search Timeline:

• Priority will be given to applications submitted by 2/19/2024. However, this posting will remain open until filled.
• The potential dates for interviews with the search committee will be the week of 2/26/2024.
• The potential dates for interviews with the supervisor and appointing authority will be the week of 2/26/2024.
• The potential employee start date is 3/4/2024.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

 

Qualifications

 

Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.

Minimum Qualifications:
Applicants must meet minimum qualifications at the time of hire.

• Bachelor’s Degree OR equivalent of four years’ experience with event planning in an educational setting.
• One year of experience working with students and families and/or postsecondary education access and/or career exploration programming. 

Preferred Qualifications:

• The ability to speak another language enhances equity for populations the program serves. 

Physical Requirements: 
While performing the duties of this job, the employee is required to sit, stand, and move. On event days, long periods of speaking, standing, walking, and lifting will be required. Tasks may involve using a computer screen continuously for long periods of time. Tasks may also involve frequent participation in school environments and with high school aged youth, undergraduate and graduate students. The employee must occasionally lift and/or move up to 20 pounds.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

 
  
Special Instructions to Applicants: • Applications submitted by 2/19/2024 will receive full consideration.
• Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 32662).
• Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or [email protected]. Job related inquiries should be directed to the posting contact.
The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position.    Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
To apply, please submit the following application materials to this posting.
1.) A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time.
2.) A cover letter that specifically addresses the job requirements and outlines qualifications.
When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.   
Job Category
: Academic Services 
Primary Location
: Colorado Springs 
Department: C0001 — Colorado Springs Campus – 40392 – VCEM-PCSSC 
Schedule
: Part-time 
Posting Date
: Feb 15, 2024 
Unposting Date
: Ongoing 
Posting Contact Name: Cheri McLean 
Posting Contact Email: [email protected] 
Position Number: 00820233