Privacy and Contracts Management Officer

Privacy and Contract Management Officer

Tracking Code: req975

Faculty/Department: University Secretary and General Counsel Department

Number of Positions: 1

Appointment Type: Full-Time Continuing,

Hours of Work: 35 hours per week

Salary Range: Level 10 – Annual Hiring Salary, , with annual step progression in accordance with the Salary Grid.

Posting Date: January 16, 2024

Closing Date: January 29, 2023

Job Summary: This position supports the university’s privacy, records, policy and information management and governance frameworks through effective management of privacy and access to information matters, conducting assessment of initiatives involving personal /personal health information and IT systems, conducting research, advancing or advising on policies, procedures and processes.

Nature of work:
This position reports to the Manager, Privacy and Policy, The Privacy and Contract Management Officer also supports the Office of the General Counsel in developing and implementing a strategy for creating compliant administrative processes for contract life cycle management across the university and file management within the Office.

Responsibilities/accountabilities:

Develops policies, programs and practices in the areas of privacy, records and information management, information governance and General Counsel priorities, for the University community to promote and sustain compliance with privacy law and university policy, in collaboration with institutional stakeholders.
Provides over-sight into records and information management, information governance and privacy impact assessment particularly for new IT platforms through the contract negotiation and review process university-wide.
Coordinates the investigation and resolution of access to information and privacy requests and complaints for the University, as assigned.
Supports legislative reporting to, and communication with the Information Privacy Commissioner and the resolution of appeals and privacy complaints.
Supports the Manager, Privacy and Policy with the resolution of privacy, records and information related inquiries received through the privacy office.
Manages assigned privacy issues and identify key privacy priorities to ensure continuous improvement throughout the university.
Conducts privacy impact assessments on assigned projects in support of University objectives.
Ensures legal, policy and contract compliance and deployment practices
Reviews software license contracts as requested by VP Administration team or other units to assess risks to privacy compliance, information security and/or contracts terms
Manages contract tracking/lifecycle/ management database initiatives.
Supports internal university stakeholders to create and implement new or amended university policies in compliance with the Policy Framework.
Advises on drafting, necessary consultation and approval steps, related policies and compliance requirements.
Manages consultation and approval processes including the online consultation website, and the scheduling of policy approvals and consultations by university governing bodies.
Provides leadership and support to GC’s Office projects and initiatives including the selection and implementation of new legal systems and software.
Develops educational materials for university faculty, staff and students to support GC’s office initiatives including contract compliance, contract management, privacy and information governance;
Costs, compliance and financial reporting requirements, as scheduled or ad-hoc;
Advances awareness of and adherence to legislation/legislative compliance by managing a schedule of training sessions, and delivering workshops, consultation and advice.

Required Skills:

Technical and interpersonal;
Communication and project management;
Negotiation tactics and planning; collaboration (internal/external), soft skills, conflict/dispute resolution
Attention to detail and strong understanding of agreements
Depth of business (Information Technology) knowledge
Required Education:

Completion of a University Program consisting of Four Academic Years
* Verification of Academic credentials may be required

Required Experience:

5-7 years experience in:

Privacy
Policy
Contract Management
Cyber Security and related compliance

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until February 6, 2024 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.

Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 2/1/2024