Please note that this position is short-term, with a duration until August 31, 2024.

The main tasks of the Procurement & Admin Officer include the following:

• Responsible for all national and international travel and event management, ensuring cost-effectiveness and active participation in phase-out activities.
• Overall management of procurements, contracts, and framework agreements in accordance with Oxfam guidelines, policies, procedures, and donors’ requirements.
• Management of quotation and tender level procurements in a competitive, transparent, and accountable manner.
• Leadership of procurement activities for emergency response, implementing all standard tools and systems (management, training, and roll-out) as necessary.
• Regular updates of procurement and contract trackers with complete and accurate information for analysis purposes.
• Collaboration with Oxfam and partner staff, participation in regular planning and committee meetings. Development of strong relationships with vendors, staff, and partners.

• For the nursery, tasks will include overseeing the daily operations, ensuring the well-being of the children, managing staff schedules, and maintaining a safe and nurturing environment.

• In terms of fleet management, responsible for coordinating vehicle maintenance, managing rental vehicle logistics, scheduling fleet staff, and ensuring all safety protocols are followed

Vendors and Other Service Provider Capacity Building:

• Provision of regular guidance and support to response partners on logistics and procurement matters.
• Support for partners in procurement, vehicle assets, and inventory management.

Any other tasks assigned by the line manager

 

Essential – Experience, Knowledge, Qualifications & Competencies

 

• Demonstrated high level communication skills including the ability to initiate and respond to various correspondence
• Excellent interpersonal and relationship building skills including the ability to work independently, flexibly, and collaboratively as part of a team,
• Demonstrated experience knowledge management , procurement and event management ,National and international travel
• Demonstrated experience of records management in accordance with set standards
• Demonstrated proficiency in Microsoft Office including Outlook, Word, Excel, and PowerPoint
• Bachelor’s degree with Minimum with 2-3 years working experience in procurement at high level in large companies/organizations.
• Fluency in spoken and written Urdu and English
• Ability to travel to Oxfam programme locations in Pakistan
  

How to apply:

 

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.