The 2030 Agenda for SDGs and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development, including widening economic and social inequalities, the climate crisis, rapid urbanization, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and well-being for all demands innovative partnerships and financing. As affirmed in the Political Declaration of the 2019 High-Level Meeting on Universal Health Coverage (UHC), the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund), Gavi, the Vaccine Alliance (Gavi) and others are critical partners for delivering on the health-related goals of the 2030 Agenda. Stronger Collaboration, Better Health: Global Action Plan for Healthy Lives and Well-being for All outlines how a dozen multilateral health, development, and humanitarian agencies, including UNDP, the Global Fund, Gavi and others will collaborate to be more efficient and effective in supporting countries to deliver UHC and achieve the health-related SDG targets.

UNDP’s partnership with the Global Fund to fight AIDS, Tuberculosis and Malaria (Global Fund), in line with UNDP’s HIV, Health and Development Strategy 2022-2025: Connecting the Dots, makes a vital contribution to UNDP’s Strategic Plan 2022-2025, the 2030 Agenda for Sustainable Development, the SDGs and the pledge to leave no one behind.

As a long-standing partner of the Global Fund (GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as an interim Principal Recipient (PR) and a provider of technical assistance to GF grants in countries more than 53 since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach in supporting to countries with significant national capacity constraints to manage large-scale health programmes. UNDP has established a comprehensive risk management framework (RMF) to mitigate and manage risks, through specific implementation modalities and other targeted measures to manage risks effectively.  Integral components of the Risk Management Framework (RMF) are Sub-recipient (SR) management to allow for prevention and detection of weaknesses and support to safeguarding, maintaining, accounting, and reporting on GF financial resources and assets.  By providing technical assistance to national counterparts in all phases of implementation, strengthening legislation, policies, and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management, SR management and asset management, UNDP has been able to deliver results whilst sustainably transitioning health programs to national entities. UNDP’s track record as a PR over the last 18 years and capacity to deliver in challenging operating environments has been critical for strengthening its positioning as a health implementation support partner.

Based on demands from Country Offices, and building on the relationships, expertise, systems, partnerships, including across the UN family, and comparative advantage established through the GF partnership, the GPN/BPPS/Global Fund Partnership Health Systems Team (GFPHST) is providing support to Country Offices through three overarching modalities:

• The Global Fund portfolio.
• Health procurement and supply chain management support (PSM), and
• Other health implementation support beyond the Global Fund, including Gavi-funded activities.

The GFPHST provides its support through a country team approach to strengthen and integrate the different functional capacities (e.g., programmatic, procurement/PSM strengthening, finance, capacity development, SR management and asset management), leveraging technical assistance and policy support from the HHD Group and other GPN teams and advisory services from the Office of Audit and Investigations.

The Global Health Supply Centre under the Office of Procurement is designed to cater the needs of GF funded programmes and other health implementation programmes, to ensure uninterrupted and timely supply of quality assured pharmaceutical and health products, to mitigate the risk associated with pharmaceutical and health related procurement, thereby preventing reputational damage and liabilities, to foster the partnership with agencies, maintain the framework agreements with manufacturers and qualified procurement agencies, to negotiate the best deals, thereby generating savings and volume discounts.

Position Purpose

Under the supervision of the Procurement Specialist in the Global Health Supply Centre (GHSC) responsible for planning, procurement architecture, and category management, the Procurement Analyst will support further development and monitoring of the procurement architecture health products according to UNDP policies, rules and regulations, particularly vector control products such as Insecticide-treated bed nets (ITNs), insecticides, indoor residual spraying equipment, PPE, consumables and related services.

The Procurement Analyst works in close collaboration with the PSM, programme and finance teams of GFPHST in providing procurement support services to CO for resolving complex procurement-related issues and information delivery.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration.

Duties and Responsibilities

Development and maintenance of procurement architecture to meet UNDP’s needs efficiently and cost-effectively for the procurement of health products d Responsibilities:

• Ensures compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
• Implementation of effective internal control, proper design and functioning of a client-oriented procurement management system.
• Supports the conceptualization, elaboration, implementation and monitoring various Long-Term Agreements (LTAs), in line with UNDP Procurement Policies, rules and regulations, and UNDP Quality Assurance Policy for Health Products.
• Conducts market research and trend analysis to support the development of tailored procurement strategies and processes for health product categories.
• Maintenance of the procurement architecture in place through Service Level Agreements (SLAs) with other partners and LTAs with manufacturers/suppliers of health products.
• Analysis of long-term procurement planning to inform decision making leading to most cost-effective means of procurement.
• Analysis of the prices and delivery times obtained through the procurement architecture in comparison to other procurement partners to further inform the evolution of the UNDP procurement architecture.
• Regularly liaises with partners and UNDP units (e.g., Office of Information Management and Technology) to harmonize the tools and systems to conduct forecasting and spend monitoring, including enterprise resource planning (ERP).

Ensure procurement service delivery to Country Offices through procurement arrangements with partners for health products, particularly vector control products such as Insecticide-treated bed nets (ITNs), insecticides, indoor residual spraying equipment, PPE, consumables, and related services:

• Liaises with UNDP Country Offices and Requisitioning Units to enable efficient and cost-effective procurement and logistics support for health products.
• Conducts procurement processes in response to specific needs and transmits Cost Estimates to Requisitioning Units.
• In coordination with Procurement Specialist conducts regular meetings with suppliers and liaises with procurement service partners to ensure timely and effective delivery of required goods and services.
• Support Country Offices on the year-end closures and closure for completed projects within the mandated period to meet the reporting requirements of donors and UNDP procedures.
• Identification and introduction of risk mitigation measures related to procurement and supply chain.
• Guides Country Offices on utilization of procurement architecture and facilitates communication with procurement services partners on complex and/or urgent cases.
• Guide Country Offices on the development and implementation of procurement strategies for complex cases.
• Mapping of procurement business processes and the elaboration/development of internal Standard Operating Procedures (SOPs) in procurement and proposes controls for the workflows.

Elaboration of innovative procurement strategies to respond to new demands/opportunities for health products:

• Compiles and analyses historical data for forecasting health products.
• Manages internal and external data requests relating to health products’ supplies.
• Advise Country Offices on the establishment of dashboards and tools to regularly monitor the level of stocks to mitigate the risk of stock-outs.
• Participating and facilitating prequalification of supplies and distributors and support to assess compliance with UNDP’s Quality Assurance Policy.
• Leading procurement processes participating in evaluation assessments and preparing submission to contract committees for review awarding contracts and timely establishment of LTA’s and LTA extensions.
• Identifies areas for analysis and opportunities to support health procurement projects and complete reporting requirements (with partners and other bureaus).
• Participates in meetings with suppliers/other procurement partners, and prepares minutes, briefings, and presentations.

Contributes to knowledge management and partnerships in the thematic area of health products, particularly vector control products such as Insecticide-treated bed nets (ITNs), insecticides, indoor residual spraying equipment, PPE, consumables, and related services.

• Support corporate knowledge management activities in the procurement of health products, through the development of guidance materials, tools, to better guide Country Offices in the implementation of health programmes and to influence/advance dialogue in the thematic area within UNDP and beyond.
• Analysis/and collect best practices from countries in the thematic area and ensure that implementation is in line with international guidelines and recommendations.
• Support the development, maintenance, and updating of UNDP health products resources and information in operational manuals, Online training course, SharePoint resources and contributes and participate in relevant external networks, meetings, workshops, interagency working groups/forums, and partner meetings and supports training activities on the procurement of vector control products such as Insecticide-treated bed nets (ITNs), insecticides, indoor residual spraying equipment, PPE, consumables and related services.
• Institutionalization of best practices and knowledge sharing among Country Offices, actively participate in UNDP and other relevant networks, communities of practices, knowledge-sharing events, and training.
• Any other activity assigned by the Procurement Specialist (Copenhagen).

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: Procurement Associate.

Competencies

Core

Achieve Results:

• Scale up solutions and simplifies processes, balances speed and accuracy in doing work.

Think Innovatively:

• Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.

Learn Continuously:

• Go outside comfort zone, learn from others and support their learning.

Adapt with Agility: 

• Adapt processes/approaches to new situations, involve others in change process.

Act with Determination:

• Able to persevere and deal with multiple sources of pressure simultaneously.

Engage and Partner:

• Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.

Enable Diversity and Inclusion:

• Facilitate conversations to bridge differences, considers in decision making.

People Management

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical  

Business Direction and Strategy: System Thinking

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Development: Knowledge Facilitation

• Ability to animate individuals and communities of contributors to participate and share, particularly externally.

Business Management: Results-based Management

• Ability to manage programmes and projects with a focus on improved performance and demonstrable results.

Business Management: Portfolio Management

• Ability to select, prioritise and control the organization´s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment

Procurement: Procurement Management

• The ability to acquire goods, services, or works from an outside external source.

Procurement: Supplier / Relationship Management

• Knowledge of supplier management concepts, principles, and methods, and ability to apply this to strategic and/or practical situations.

2030 Agenda: People – Health

• Procurement services for health products.

Required Skills and Experience

Education:

• Advanced university degree (master’s degree) in business administration, commerce, law, or related technical field is required OR
• A first-level university degree (bachelor’s degree) in the above fields in combination with additional 2 years of relevant experience will be given due consideration in lieu of a master’s degree.
• CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience:

• Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of progressively responsible relevant professional experience in international health products.
• Experience and knowledge of UN or international organizations’ procurement processes and procedures for health products is an asset.
• Experience in procurement of vector control products such as Insecticide-treated bed nets (ITNs), insecticides, indoor residual spraying equipment, PPE, consumables, and related services is an asset.
• Experience in liaising with suppliers or manufacturers of health products is an asset.
• Experience in the development of standard operating procedures for health products procurement processes is an asset.
• Experience and knowledge of Global Fund procurement policies and procedures is an asset.

Language:

• Fluency in English required.
• Working knowledge of another UN language is an asset.