Procurement Analyst

<!–

Description

–>

• Provide support to the administration and implementation of the procurement strategies across Egypt Country Office in accordance with UN Women rules and regulations, policies, and strategies
• Provide support to the implementation of the effective internal control, proper functioning of a client-oriented procurement management system.
• Provide input in elaboration of proposals and implementation of cost saving and reduction strategies in consultation with office management.
• Provide researched information for formulation and implementation of strategic procurement in the CO including tendering processes and evaluation, contract management, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation & quality management.

• Provide technical input in preparation of procurement plans for the office and projects and monitoring of their implementation.
• Provide support to the coordination and organization of competitive and complex procurement processes for the CO including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, evaluation, negotiation of certain conditions of contracts in full compliance with UN Women rules and regulations.
• Provide support in preparation and issuance of the CO’s long-term agreements (LTAs) for goods and services.
• Prepare Purchase orders and contracts, and recurring Purchase orders for contracting of goods and services.
• Monitor procurement contracts and, upon delegation of responsibility, and provide support as “Procurement Case Manager” in Quantum.
• Review procurement processes conducted by CO and Projects before submissions to the Procurement Review Committee (PRC).
• Provide support to implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched according to rules and regulations.
• Provide input of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
• Contribute to joint procurement processes for the UN Agencies as part of UN Procurement sub-group.

• Support the development and regularly update of the rosters of suppliers, and support the implementation of suppliers’ selection and evaluation criteria.
• Monitor verification and control of all the supporting documents in respect of all types of contracts for the CO.
• Support the the preparation, clearance and issuance of the Institutional and Professional Contracts, in due time.

• Provide Administrative and Procurement Support in the preparation of programme work plans and budgets, as well as the programme implementation arrangements.
• Provide capacity building and trainings on Procurement processes to the Implementing Partners (IPs), as support to program implementation.
• Gather and compile updated data and information for the procurement policies and guidelines, and dissemination to programme team and IPs as required.
• Support the Programme team in procurement data tracking and reporting. 

• A master’s degree or equivalent in Business Administration, Public Administration, Law or a related field, is required.
• A First Level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of an advanced degree.
• Professional Certification in Procurement (e.g. CIPS) is an added advantage.

• At least 1 year of relevant experience in procurement at the national or international level, is required.
• Prior experience with UN agencies or other international organizations is desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel etc.) is required.
• Experience in the use of multiple office software packages including web-based management systems and ERP systems, preferably Oracle is required

• Fluency (written & spoken) in English and Arabic is required;
• Knowledge of the other UN official working language is an asset.

Source: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=115187

<!—

<!–

–>