Procurement Assistant

OBJECTIVES OF THE PROGRAMME

Objectifs du programme et objectifs strategiques immediatsLes Unites de Gestion et de Soutien Administratif ont ete mises en placedans la structure organisationnelle de l’OMS pour fournir un appui auxresponsables des programmes et aux staffs afin qu’ils assument pleinement leursresponsabilites dans l’environnement GSM et pour assurer la conformite avec les politiques organisationnelles, procedures, regles et reglements sur toutes lesquestions administratives, financieres et d’operations dans le cadre du systemede planification des ressources d’entreprise (ERP).

DESCRIPTION OF DUTIES

Resume des taches assignees (decrire ce que le/la titulaire du poste doit faire pour atteindre les principauxobjectifs)L’Assistant aux achatse t a l’approvisionnement rend directement compte a l’Administrateur Charge desoperations et apporte son appui technique aux gestionnaires et aux staffs dans la gestion des transactions du GSM dans les domaines suivants : Assister le Bureau pays dans la preparation des plans d’achat; Appuyer la mise en œuvre des activites liees a l’approvisionnement dans le respect des regles et procedures en vigueur ; Elaborer en rapport avec les unites techniques concernees, les documents d’appel d’offres et cahiers des charges conformement aux besoins des programmes. Proceder a la publication des appels d’offres du bureau t au contact des fournisseurs pour les appels d’offre restreints. Apres une selection de marche, initier les correspondances aux fournisseurs ayant soumissionnes aussi bien les fournisseurs selectionnes que ceux non selectionnes. Traiter les requetes d’analyse des couts (Price estimate) pour les achats d’articles et de services hors catalogue si les prix des articles demandes ne sont pas disponibles. Initier les requisitions dans le systeme GSM et BMS. Initier et mettre a jour les demandes pour approvisionnement en biens et services. Effectuer les briefings reguliers aux membres du Comite local d’achat de biens et Services et des membres du personnel sur les procedures d’achat ; Accuser de reception des paiements des biens et services dans le GSM. Faire le suivi avec l’Unite des finances pour le reglement des factures des fournisseurs Tenir a jour la base de donnees des fournisseurs ; Gerer le processus de creation des fournisseurs et assurer l’evaluation trimestriel et annuel des fournisseurs. Produire les statistiques des achats des biens et services du bureau de maniere trimestrielle; produire le rapport annuel sur les achats des biens et services, tenir a jour et correctement classes les archives de tous les achats de bureau. Apporter un appui au denouement des requisitions a probleme ; S’acquitter de toute autre tache qui pourrait lui etre confiee dans le cadre de sa competence.

REQUIRED QUALIFICATIONS

Education

Essential: Educations (Qualifications) Essentielle : Diplome d’etudes secondaires suivi d’une formation en administration et Gestion.
Desirable: Souhaitable : Bac 2 en Administration et en gestion.

Experience

Essential: Essentielle : Au moins 08 annees d’experience dans une institution publique ou privee reconnue.
Desirable: Souhaitable : Experiences dans la gestion des approvisionnement et achats au sein des Agences du Systeme des Nations Unies serait un atout.Une experience dans les systemes bases sur Oracle ou un autre systeme similaire a ERP est un atout.

Skills

Le titulaire du poste devra faire preuve de maitrise, actualiser ses competences dans l’utilisation de la technologie moderne de bureau par le biais des cours internes, sur le tas ou l’auto-formation. Il/elle se tient au courant des changements dans le Bureau pays, le groupe organique et l’OMS pour etre en mesure de briefer et expliquer les procedures aux autres membres du personnel.Capacite a planifier, organiser, coordonner etmettre en place des intrants provenant de plusieurs sources pour exprimer desidees de facon claire et concise. Conception et realisation des taches avec peude supervision. Tres bonnes connaissances de l’application Oracle ou des applications similaires (ERP) et aussi dans la nouvelle application Business Management System (BMS) ; bonne maitrise des politiques et pratiques de l’OMS.Bonne capacite a agir independamment et a juger les faits. Tres bonne aptitude organisationnelle et d’analyse. Savoir creer et maintenir des relations de travail saines avec des personnes de nationalites et de cultures differentes.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Moving forward in a changing environment
Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of French.
Desirable: Intermediate knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XOF 11,715,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO’s operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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