Procurement Assistant

tendersglobal.net

Job Description

The Procurement Assistant supports and coordinates day-to-day procurement operations, including specialized processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices. He/she provides procedural guidance to clients and staff across the Organization regarding procurement rules and procedures.

Key Functions/Results:

  • Perform and as necessary coordinate all procurement actions related to the assigned area of responsibility: retrieve purchase requisitions, enter potential suppliers/contractors into relevant systems, prepare all documents related to the procurement action including tender documents, issuance of Purchase Orders, Service Orders, simple contracts, amendments and renewals, handle all related incoming and outgoing correspondence and documentation; inform the supervisor of the status and any issues, problems and discrepancies.
  • Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation.
  • Plan, organize and coordinate delivery schedules involving contact with international suppliers, domestic/international transportation companies, and Italian customs for international and national merchandise to FAO.
  • Review invoices of incoming goods and customs clearance fees for accuracy; bring to the supervisor’s attention any discrepancies which may arise, prior to processing the payment.
  • Identify potential sources of supply for goods and services required.
  • Maintain database records regarding procurement actions undertaken, assigned tenders, purchase orders and contracts.
  • Prepare and review periodic monitoring reports, taking action as instructed.
  • Provide advice and support to other Procurement Assistants and to clients across the Organization on procurement procedures, regulations and the use of the ERP Procurement Modules.
  • Supports corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability.
  • Perform other duties as required.
Impact of Work:
  • The incumbent’s work impacts on the quality, timeliness and efficiency of FAO’s procurement operations.
Candidates Will Be Assessed Against The Following:

Minimum Requirements:

  • Education: Secondary School Education.
  • Work Experience and Knowledge: Four years of experience in administrative, accounting and/or procurement support work.
  • Languages: Working knowledge (proficient – level C) of French and limited knowledge (intermediate – level B) of English.
  • IT Skills: Good knowledge of the MS Office package, Internet and office technology equipment.
  • Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.
Competencies:
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement
Technical Skills:
  • Very good knowledge of the corporate computerized financial/travel/procurement/human resources systems.
  • Very good knowledge of standard procurement regulations and procedures.
Desirable Qualifications and Skills:
  • Very good knowledge of FAO’s administrative policies and procedures.
  • Very good knowledge of FAO structure.
  • Knowledge of Corporate Environmental Responsibility
Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2400819

To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this job posting.
Leave a Comment
Share
8 months ago

Recent Posts

Anforderungsmanager Digital (w/m/d)

Job title: Anforderungsmanager Digital (w/m/d) Company Advine GmbH Job description , Machbarkeit und Effizienz Agile…

3 minutes ago

Media and Communications Associate

tendersglobal.net Job Description Context:Under the overall supervision of the Regional Director and direct supervision of…

5 minutes ago

RESPONSABLE DES FINANCES ET OPERATIONS

tendersglobal.net Durée du contrat : 1 année renouvelable sur la base de fonds disponibles Lieu…

5 minutes ago

Field Accountant (Spanish Speaker)

tendersglobal.net What we do The International Committee of the Red Cross (ICRC) works worldwide to…

5 minutes ago

Program Assistant

tendersglobal.net Job Description ContextThe UNV Field Units (FU) are mainly accountable for the mobilization and…

5 minutes ago

Capacity Building and Support of Coffee Farmers through the Rainforest Alliance Certification Standard for the Traceable Organic Coffee from Kenya

tendersglobal.net 1.0 INTRODUCTION Solidaridad Network is an international solution-oriented civil society organisation working through eight…

5 minutes ago
For Apply Button. Please use Non-Amp Version

This website uses cookies.