Procurement Assistant

OBJECTIVES OF THE PROGRAMME

L’Unite d’appui administratif du Bureau de pays (CSU), a ete etablie au sein de la structure organisationnelle pour fournir un appui aux gestionnaires et aux membres du personnel afin qu’ils assument pleinement leur responsabilite dans l’environnement GSM et pour assurer la conformite avec les procedures, regles et reglements organisationnels sur toutes les questions administratives et financieres et des transactions dans le cadre d’un systeme ERP (EnterpriseResource Planning).

DESCRIPTION OF DUTIES

Sous la supervision generale et la direction du Charge des Operations, et sous la supervision directe du Charge des achats , le titulaire s’acquitte des fonctions suivantes :L’Assistant aux achats et aux voyages fournit un soutien aux gestionnaires et aux membres du personnel dans l’execution des transactions GSM dans les domaines suivants : Gestion des achats et des stocks :1. Appuyer les processus d’approvisionnement du Bureau Pays; Aider la Representation de l’OMS au Pays (WCO) a preparer les plans de passation des marches. Sur la base du plan previsionnel d’achat, l’assistant fournit un appui dans l’execution des activites d’achat, y compris la redaction des appels d’offres, la reception et l’evaluation des offres, rediger les rapports d’adjudication avec des recommandations pour la prise de decisionen respectant les regles, reglements et procedures de l’OMS en matiere d’achat ; 2. Soumettre ou reviser via GSM, d’une maniere efficace les demandes d’achat locales hors catalogue des biens et services et pour les articles du catalogueet telecharger les pieces justificatives correspondantes; 3.Soumettre les demandes d’estimation de prix (RPE) via le GSM pour les articles / services hors catalogue pour les achats internationaux,obtenir les couts estimes de l’unite Regionale ou du Siege et etablir les demandes d’achat correspondantes dans GSM;4. S’assurer que la liste des fournisseurs / entrepreneurs selectionnes est envoyee pour la creation des fournisseurs5. Participer avec ou a la place du superviseur aux reunions avec les fournisseurs ou les unites de programme ou avec le comite local d’achat6. Appuyer le gestionnaire a faire les estimations des bien et services pour l’elaboration de budget en cherchant les prix sur lemarche7. Emettre les contrats/bons de commande et suivre leur execution; accuser la reception des biens et services dans le GSM; 8.Tenir / mettre a jour des registres de tous les articles inventoriables du Bureau Pays. Gerer l’attribution des locaux et du materiel de bureau aux membres du personnel en collaboration avec l’equipe des services administratifs; 9.Le / la titulaire remplacera les membres de l’equipe a des postes similaires ou differents au sein du WCO. Gestion des voyageset des reunions1. Soumettre et gerer les plans de reunion dans le GSM;2. Soumettre et gerer les demandes de voyage pour les reunions et les missions officielles ;3. Assurer le respect de la politique sur les voyages ;4. Gerer les arrangements administratifs pour toutes les reunions et missions officielles du WCO et les plans de voyage ;5. Suivre la mise en œuvre des recommandations des missions;6. Aider a la production de rapports, de statistiques et /ou de materiel d’information au besoin ;7. Le / la titulaire remplacera les membres de l’equipe ades postes similaires ou differents au sein du WCO.

REQUIRED QUALIFICATIONS

Education

Essential: Diplome de fin d’etudes secondaires suivi d’une formation en administration du bureau ou en gestion.
Desirable: Diplome d’etudes en administration de bureau ou en administration des affaires ou dans les domaines connexes d’un etablissement reconnu

Experience

Essential: 8 ans d’experience professionnelle progressiveen qu’assistant dans un bureau executif dans une institution publique ou priveereconnue
Desirable: Uneexperience a des postes d’appui administratif a l’OMS ou dans une autreinstitution des Nations Unies serait un atout Uneexperience des systemes de planifications des ressources institutionnelle (ERP)sur Oracle ou tout autre systeme de ce type serait un atout dans d’autresdomaines tels que la gestion de programme serait un atout.

Skills

Le travail necessite de maintenira jour des connaissances sur tout changement aux SOPs. Le titulaire du postedoit egalement maintenir ses competences en informatique, y compris ses competences en systeme de gestion globale, aux normes de l’Organisation par l’auto-apprentissage ou une formation interne. La connaissance des regles, reglements,politiques et pratiques de l’OMS serait un atout. Le travail necessite un diplome d’etudes secondaires avec une formation aux pratiques administratives generales,l’accent etant mis sur les pratiques, les theories et les procedures en matiere de logistique, d’approvisionnement et de voyage. Une formation en logistique,fournitures / achats et voyages serait un atout

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources

Use of Language Skills

Essential:
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 27,185 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO’s operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

• In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click this link for detailed guidance on completing job applications: Instructions for candidates