PROCUREMENT ASSISTANT – BAGHDAD

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

The Operation Department (procurement team) is committed to implementing and maintaining the highest standards of efficiency and integrity in the purchase of goods and services. The overriding objective for all Mercy Corps procurement activity is the prompt and effective provision of materials and services to Mercy Corps’ beneficiary populations in compliance with donor specifications.

General Position Summary

The Procurement Assistant is responsible for supporting procurement aspects of Mercy Corps. Working

closely with Program, Finance and Operations, the Procurement Assistant is instrumental in supporting

program activities through his/her services.

Essential Job Responsibilities

PROGRAM MANAGEMENT

• Daily coordination of MC procurement activities.
• Full understanding of MC procurement policies and formats. Assist, as needed, in training staff on these policies.
• Assist Program and operational personnel in regular procurement planning meetings.
• Assists staff as needed on creating clear and understandable purchase requests and other documentation.
• Collect quotations and bids from the market for PRs as assigned by Supervisor – as per Mercy Corps standards and formats.
• Interact with vendors during collection of quotations – explain Mercy Corps formats and ensure that vendors will use the provided forms.
• Prepare the required documentation of supplies and transactions and comply to MC standards.
• Prepare status reports for the procurement process.
• Ensure fair competition and strictly adhere to Mercy Corps procurement rules regarding vendor relations. The Procurement Assistant will conduct himself/herself both professionally and personally
• Assist in the maintenance of thorough procurement files as outlined in the MC procurement policy.
• Assist the P&L management and office staff with procurement activities, as required.
• The Procurement Assistant will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
ORGANIZATIONAL LEARNING
• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
ACCOUNTABILITY TO BENEFICIARIES
• Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps’ policies, procedures, and values always and in all in-country venues.
Accountability
Reports Directly To: Procurement Manager
Works Directly With: Program and support staff

Knowledge and Experience
• Degree in relevant business field desired.
• At least one year experience in NGO/INGOs/ or others working as procurement
• Strong organizational skills.
• Ability to interact effectively with international and national personnel.
• Excellent oral and written English skills.
• Experience in SAP or other related E-procurement system is preferred.
• High computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is essential.

Success Factors
The successful candidate will be conscientious with an excellent sense of judgment. She/he will have the ability to work simultaneously on multiple tasks and a willingness and ability to work effectively with a wide variety of people. They will have the ability to work as part of a team and coordinate with project personnel. Must have strong English skills, both oral and written.

Living Conditions / Environmental Conditions
The position is based in (Baghdad, Iraq) with high chances of travelling the other field area when required.

Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.

QUALIFICATIONS AND EXPERIENCES:
Successful candidates should meet the education and experience requirements in the position descriptions for the vacant positions and should have a strong and demonstrated knowledge of safety and security management, good written and spoken English, computer Skills and local languages.

S/he must be self- motivated, creative, tolerant, and able to work in difficult, stressful environments and follow procedures. S/he must respect diversity and gender equality at the workplace.

Mercy Corps team members are expected to support all efforts towards accountability and transparency to its beneficiaries and to International standards guiding relief and development work.

Interested candidates should submit their CVs to the email address below:

[email protected]

Any Resume sent without mentioning the job and Location applied for in the subject line will not be considered.

ALL APPLICATIONS/ CVs SHOULD BE RECEIVED BY October 20^th, 2024 AT 4:00PM

 Potential candidates for the post will be contacted for an interview and processed according to Mercy Corps Human Resources policies and procedures. Please note that only shortlisted applicants will be contacted for potential interview. Any documents submitted will remain with Mercy Corps and will not be returned to candidates.

Female Candidates are encouraged to apply for This Position.  Mercy Corps is an equal opportunity employer. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global Impact.

Mercy Corps Iraq offers a variety of arrangements that enable women to excel in their careers.

Mercy Corps Iraq ensures a safe and inclusive working environment for women and men through field security training and measures to provide secure working arrangements on-site and in the office.