Procurement Assistant, GS-5, Contracting Centre, UNICEF Supply Division, Copenhagen #71425

Contracting Centre with UNICEF Supply Division is looking for a qualified Procurement Assistant to join the team on a fixed term basis.

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, commitment

The position is placed in the procurement Policy and Procedures Unit within Supply Division’s Contracting Centre (CC). The Contracting Centre provides oversight and the normative function on procurement issues, including construction. The Policy and Procedures Unit, which is part of CC, leads and provides technical assistance, guidance, and support on procurement/contracting policy and on professional development to UNICEF’s supply community, and supports the implementation of procurement optimization projects.

How can you make a difference?

Under the general supervision of the Contract Specialist, the incumbent is responsible for the following tasks:

1. Assists in reviewing, developing and updating procurement policies and procedures.
2. Follows up on latest procurement developments and good practices (including on sustainable procurement and e-procurement/digitalization), to improve and simplify internal processes and practices.
3. Provides assistance and advice on contractual issues as well as procurement policy and procedures related matters, and responds to queries from Headquarters, Regional and Country Offices.
4. Assists in maintaining all standard contractual documents, templates and forms and ensures that they are up to date.
5. Assists in developing and executing procurement training, and capacity building activities, including preparation of training and information materials.
6. Any other duties or assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…

 The following minimum requirements:

• Education: Completion of secondary education
• Work Experience: Minimum 5 years of procurement related work experience
  • A bachelor’s degree from a recognized academic institution may replace three years of procurement work experience.
• Language: Fluency in English and in particular excellent written communication skills

The following desirables:

• Additional certified training related to procurement, supply management and similar.
• Experience of developing standard operating procedures and/or policy.
• Work experience with public procurement in an international organisation
• Working knowledge of UN systems, policies and procedures
• Knowledge of SAP or similar ERP system
• Language: Proficiency in another UN language (Spanish, French, Russian, Chinese, Arabic).

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

The closing date of this position is 5th August 2024.

Visit us at www.unicef.org/supply/