Procurement Assistant SC5

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

CONDITIONS OF EMPLOYMENT

Job Title: Procurement Assistant SC5

Grade: SC5

Type of contract:  Service Contract 

Functional Unit: Supply Chain                            

Duration: 12 months

Duty Station: Dili, Timor-Leste

No. of position required: 1

Date of Publication: Tuesday, 14 May 2024

Deadline of Application: Wednesday, 29 May 2024

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB PURPOSE

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs), and report to a Head of Unit, Chief, or Procurement Officer.
Job holders at this level are responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff, and may allocate tasks and technically support other staff.

guage, if different.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes and contributing to successful procurement of food and non-food commodities or services.
2. Assist with the compilation and review of Country Office procurement plans
3. Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance and related needs.
4. Support with the establishment of relevant Long-Term Agreements or contracts
5. Contribute to the compilation and analysis of data to provide recommendations for process improvement.
6. Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure goods and services are delivered on time.
7. Support market research exercises and present information in standard formats, to enable informed decision making and consistency of information presented to the stakeholders.
8. Update, manage and maintain relevant databases and records, to ensure the information is accurate, organize, and available for others to access, and supports reporting requirements.
9. If required, follow standard emergency preparedness or response practices to support WFP to quickly respond and deploy food and non-food resources to affected.
10. Perform other related duties as required.

STANDARD MINIMUN QUALIFICATIONS

Experiences:

1. Minimum 5 years relevant work experiences
2. Has worked on procurement activities
3. Experience conducting analyses and developing reports
4. Experience working with suppliers or other third party on day to day basis.

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Fluency in English in both oral and written communications.

LEADERSHIP FRAMEWORK

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
– Leading by example with integrity,
– Driving results and delivering on commitments,
– Fostering inclusive and collaborative teamwork,
– Applying strategic thinking,
– Building and maintaining sustainable partnerships.

OTHER SPECIFIC JOB REQUIREMENTS

1. General knowledge of public procurement principles and information management best practices, techniques, and processes with some understanding of the basic theoretical background
2. Strong written and oral communication skills, including substantive analysis and report writing skills.
3. Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.

TERMS AND CONDITIONS

You will be eligible for:

• Annual Leave 1.5 working days per month
• Sick Leave up to 12 working days per year
• Maternity and Paternity leave as applicable
• Medical insurance cover for you and your recognize dependents. Your dependent childrent will be covered until the age 21 or until the age of 25 when they continue their studies.
• Death & Disability insurance coverage
• Social Security – You will be eligible to a lump sum of 8.33% of the base monthly remuneration in lieu of pension added to your basic salary.

DEADLINE FOR APPLICATIONS

Wednesday, 29 May 2024 Mid Night Timor – Leste Time

Manual application will not be accepted.

This Vacancy is not applicable for Non Timorese Nationality

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.