Procurement Associate

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfil their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

The fundamental mission of UNICEF is to uphold and promote the rights of every child, in every aspect of its
work whether through programs, advocacy, or operations. Over the past two decades, significant progress has
been made in advancing children’s rights. However, despite these achievements, deep disparities persist. In
many countries, inequality is more pronounced today than it was a generation ago, including in middle-income
nations where many the world’s impoverished children now reside.

Performs all procurement activities in compliance with the UNICEF Financial Rules and Regulations,
UNICEF procurement procedure and guidelines.
 Coordinate with relevant sections and field offices for the preparation of the annual contracts & supply
plans and provide input to its formulation. Conduct data review and analysis for category management
and assist in the development of procurement strategies. Support market research in relevant areas for UNICEF and assist in gathering evidence on the best approaches to sustainable and best value for
money procurement.
 Follow up quarterly with sections and field offices on the implementation of the supply and contract
plan and undertake review of the plans twice during calendar year.
 Liaise with colleagues from respective sections and field offices in planning procurement and
contracting initiatives, supporting development of terms of reference and timelines. From lessons
learnt, contribute with good practices to strengthen sustainability of supply chains.
 Acts on specific procurement requisitions as might be required.
 Drafts and prepares tender invitations, advertise, invite qualified suppliers, reviews & compile technical
evaluation, evaluates quotations, clarifies offers, and negotiates with suppliers as appropriate.
 Prepare and process Request for Expression of Interest (REoI), Request for Quotations (RFQs),
Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the Supervisor.
 Arrange, coordinate, and take minutes of pre-bid meetings. Assists with bid openings, and technical and
financial analysis of proposals as might be required. Conduct clarifications with suppliers.
 Drafts Contract Review Committee submissions in e-CRC system or Award Recommendation Document
(ARD).
 Drafts and prepares Long Term Arrangements (LTAs), Purchase Orders and/or Contracts based on LTAs,
adjudicated bids. Prepares purchase orders, contracts, and LTAs in SAP (ERP – Enterprise Resource
Planning system), and upload approval documents in SAP, submit for relevant approvals, ensuring
completeness of documentation in UNICEF systems.
 Responsible for maintaining and archives repository of all the bidding, contracting documents in
designated shared folder and SAP as per office procedure.
 Keep requestors informed on the progress of procurement processes. Liaise with suppliers, ensuring
timely follow-up on delivery schedules Implement appropriate vendor management practices e.g.
supply performance reviews.
 Regularly monitor dashboard reports and coordinate to ensure necessary supply action is taken in a
timely manner.
 Regularly extract reports on the status of the existing LTAs, contracts, Purchase Orders (POs) and take
necessary action in coordination with the relevant requestors.
 Conduct market surveys on ongoing and regular basis for identification of potential suppliers to procure
the goods and services at competitive costs.