Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet.
Under the broader framework of the SDGs and in line with the UN Sustainable Development Cooperation Framework (UNSDCF), UNDP Tajikistan continues to deliver on its key strategic priorities within its Country Programme for the period 2023-2026, namely: (i) Sustainable, inclusive and green economic growth, (ii) Integrated management of climate and environmental risks, and (iii) people-centered governance and advancing rule of law.
In achieving the above, UNDP supports the acceleration of Tajikistan’s industrialization, economic productivity and competitiveness, trade, innovative entrepreneurship while ensuring that growth is risk-informed and inclusive.
UNDP continues to invest in Tajikistan’s growth in a sustainable manner and to strengthen resilience to climate change through advancing climate change adaptation (CCA), mitigation and disaster risk reduction (DRR).
UNDP invests in improving access to rights and services through strengthening effective, inclusive and accountable governing institutions, promoting a transparent, gender-sensitive and digitalized public administration with innovative solutions. UNDP focuses on the advancement rule of law and access to justice and facilitates people’s meaningful participation – in particular, women and youth – in decision-making to promote equality and social cohesion at local level.
Country Office operations pillar is responsible for providing comprehensive, high-quality client-oriented services in full compliance with relevant corporate rules and regulations.
Duties and Responsibilities
Under the overall guidance of the Operations Specialist and direct supervision of the Procurement Analyst, the Procurement Associate is responsible for the effective delivery of procurement services in order to obtain the best value for money. S/he analyses and interprets the relevant procurement and financial rules and regulations and provides support in the processing of a wide spectrum of complex issues related to procurement. The Procurement Associate promotes a collaborative, client, quality and results-oriented approach in the Unit.
- Supports implementation of operational strategies in managing procurement processes.
- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system.
- Implementation of CO Procurement business processes, mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows.
- Collection and distribution of researched information for contract strategy and strategic procurement in the CO including tendering, processes and evaluation, managing the contract and contractor, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation, quality management, e-procurement introduction.
- Support CO and project teams in development of Terms of Reference for consultancy services and goods and other services to be procured, including e-Tendering processes and evaluation, managing contracts and contractors, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation and quality management.
- Maintenance of centralized electronic filing system for procurement documents including tenders, bid securities and purchase orders.
- Supports in the establishment and maintenance of rosters of suppliers, LTAs, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
2. Supports the procurement and contracts management processes.
- Support to preparation of procurement plans for the office and projects and their implementation monitoring.
- Support the organization of procurement processes including preparation and conducting of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
- Preparation of purchase orders and contracts in and outside ERP, preparation of Recurring Purchase orders for contracting of services.
- Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
- Implementation of the internal control system which ensures that Purchase orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
- Provides inputs and support to development of presentations and reports on procurement activities.
- Preparation of cost-recovery bills for the procurement services provided by UNDP to other Agencies.
3. Ensures facilitation of knowledge building and knowledge sharing in the CO.
- Support trainings for the project staff on procurement.
- Synthesize and distribute lessons learnt and best practices on procurement.
- Promote a knowledge sharing and learning amongst colleagues and senior beneficiaries where necessary; and
- Seek and apply knowledge, information and best practices from within and outside of UNDP.
4. Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.
Competencies
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business Management- Communication- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Business Management- Operations Management- Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.
Procurement- Strategic Sourcing- Knowledge of strategic sourcing concepts, principles and methods, and ability to apply to strategic and/or practical situations.
Procurement- Supplier Management/Relationship Management- Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations.
Procurement-Contract Management- Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations.
Required Skills and Experience
Education:
- Secondary Education is required.
OR
- Bachelor’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field will be given due consideration.
Experience:
- Minimum six (6) years with Secondary Education or three (3) years with Bachelor’s degree of progressive experience at the national or international level in procurement operations in public/private sectors and/or with international organizations
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
- Advance knowledge of automated procurement systems.
- Experience in the area of Procurement with UN agencies would be desirable.
- Procurement certification such as CIPS, CPM or APICS/CSCP would be a key advantage.
Languages:
- Fluency in English and Russian is required.
- Knowledge of local Tajik language an advantage
Important Note: Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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