Procurement Associate

Under the broader framework of the SDGs and in line with the UN Sustainable Development Cooperation Framework (UNSDCF), UNDP Tajikistan continues to deliver on its key strategic priorities within its Country Programme for the period 2023-2026, namely: (i) Sustainable, inclusive and green economic growth, (ii) Integrated management of climate and environmental risks, and (iii) people-centered governance and advancing rule of law. 

In achieving the above, UNDP supports the acceleration of Tajikistan’s industrialization, economic productivity and competitiveness, trade, innovative entrepreneurship while ensuring that growth is risk-informed and inclusive.

UNDP continues to invest in Tajikistan’s growth in a sustainable manner and to strengthen resilience to climate change through advancing climate change adaptation (CCA), mitigation and disaster risk reduction (DRR). 

UNDP invests in improving access to rights and services through strengthening effective, inclusive and accountable governing institutions, promoting a transparent, gender-sensitive and digitalized public administration with innovative solutions.  UNDP focuses on the advancement rule of law and access to justice and facilitates people’s meaningful participation – in particular, women and youth – in decision-making to promote equality and social cohesion at local level.

Country Office operations pillar is responsible for providing comprehensive, high-quality client-oriented services in full compliance with relevant corporate rules and regulations.
 

1. Supports implementation of operational strategies in managing procurement processes.

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system.
• Implementation of CO Procurement business processes, mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows.
• Collection and distribution of researched information for contract strategy and strategic procurement in the CO including tendering, processes and evaluation, managing the contract and contractor, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation, quality management, e-procurement introduction.
• Support CO and project teams in development of Terms of Reference for consultancy services and goods and other services to be procured, including e-Tendering processes and evaluation, managing contracts and contractors, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation and quality management. 
• Maintenance of centralized electronic filing system for procurement documents including tenders, bid securities and purchase orders.
• Supports in the establishment and maintenance of rosters of suppliers, LTAs, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

     2. Supports the procurement and contracts management processes. 

• Support to preparation of procurement plans for the office and projects and their implementation monitoring.
• Support the organization of procurement processes including preparation and conducting of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Preparation of purchase orders and contracts in and outside ERP, preparation of Recurring Purchase orders for contracting of services.
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that Purchase orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Provides inputs and support to development of presentations and reports on procurement activities.
• Preparation of cost-recovery bills for the procurement services provided by UNDP to other Agencies.

    3. Ensures facilitation of knowledge building and knowledge sharing in the CO.

• Support trainings for the project staff on procurement.
• Synthesize and distribute lessons learnt and best practices on procurement.
• Promote a knowledge sharing and learning amongst colleagues and senior beneficiaries where necessary; and 
• Seek and apply knowledge, information and best practices from within and outside of UNDP.

    4. Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility 

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 

Act with Determination 

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies

Business Management- Communication- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Business Management- Operations Management- Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.

Procurement- Strategic Sourcing- Knowledge of strategic sourcing concepts, principles and methods, and ability to apply to strategic and/or practical situations.

Procurement- Supplier Management/Relationship Management- Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations.

Procurement-Contract Management- Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations.