Procurement Associate

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Description

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The BOS division strives to strengthen the capacity of WHO/Europe to react in an agile way to external and internal changes. The division projects are designed to increase productivity, ensure financial sustainability of the region’s structures, reinforce a client-oriented culture, strengthen country office capacities, and drive strategic initiatives to enhance staff motivation and well-being. The Procurement Unit plans, coordinates and manages procurement of goods and services, timely and cost effective provision of medical and non-medical supplies equipment and services, for health collaborative programmes, as well as emergency operations during epidemic, man-made and / or natural disasters.

Responsibilities

• Assists Procurement Initiators with planning procurement for the Goods and Services needed for the implementation of WHO projects.
• Responds to queries on procurement policy and processes to achieve timely and cost-effective purchases. Escalates complex issues to the Regional Procurement Officer.
• As delegated by the Regional Procurement Officer, manages tender processes for goods and services, evaluation of offers, conduct negotiations as required with counterparts, follow-up on purchase requests placed with the Global Service Center (GSC).
• As delegated by the Regional Procurement Officer, reviews procurement processes to ensure overall compliance with operating procedures through the use of the ERP system and other tools; provides procurement status reports, data and statistics in accordance with procurement procedures. Reports the trends and common issues to the procurement officer.
• Assists Procurement Initiators with documenting procurement processes(i.e. Adjudication Report) to ensure all key information is available in case of audits.
• Advises staff on contractual modality including Long Term Agreements(LTAs). If needed, liaises with the Legal team to add specific terms andconditions.
• Assists Procurement Initiators with contract management to ensure constant monitoring of suppliers’ work progress and timely completion, timely contractual changes, and effective dispute resolution.
• Provides staff procurement training on various procurement-related topics such as tendering, LTAs, effective documentation, etc.
• Assists in developing guidance, SOP, checklist, and intranet to ensure needed info is readily available to all staff in the region.
• Performs all other related duties as assigned.

Education:

• Completion of secondary school or equivalent.
• Relevant higher education. University degree in business administration, accounting or other relevant field and/or formal training in procurement (such as CPSM,CIPS)/accounting/finance/administration related fields.

Work Experience:

• A minimum of 8 years’ working experience in the area of procurement, supplies, and logistics.
• Experience in procurement within the UN System or a multilateral organization.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2502046

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