Procurement Associate GS6

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

CONDITION OF EMPLOYMENT

Job Title: Procurement Associate GS6

Grade: G6

Type of contract:  Fixed Term 

Functional Unit: Supply Chain                            

Duration: 12 months

Duty Station: Dili, Timor-Leste

No. of position required: 1

Date of Publication: Tuesday, 14 May 2024

Deadline of Application: Wednesday, 29 May 2024

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers, create purchase orders and negotiate/award contracts), following standard processes and contributing to successful procurement of food and non-food commodities or services.
2. Coordinate the establishment and review of Country Office procurement plans.
3. Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance, capacity strengthening and related needs.
4. Support market research exercises and present information in standard formats, to enable informed decision making and consistency of information presented to the stakeholders.
5. Lead the drafting of relevant Long-Term Agreements or contracts.
6. Make recommendations to Management on for process improve and procurement compliance.
7. Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure goods and services are delivered on time.
8. Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
9. Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.

KEY ACCOUTABILITIES – CONTINUE

10. Coordinate effective relationships with WFP suppliers and service providers to ensure compliance with contract obligations and WFP’s needs.

11. As applicable, in compliance with WFP’s procurement rules, contribute to negotiations with suppliers on terms and conditions of orders, in order to obtain the best terms for WFP.

12. In consultation with Management, resolve issues related food or goods and services delivery, using initiative, liaising with all parties, and following standard processes, to ensure timely and accurate resolution of problems.

13. Supervise the work of the relevant junior procurement staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.

14. Follow standard emergency preparedness and response practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

15. Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Language: Fluency in both oral and written communication in English language.

Experiences: 

• Minimum 6 years relevant work experiences
• Demonstrable knowledge of public procurement principles and vendor analysis
• Demonstrable familiarity with purchase of food commodities/goods/services
• Experience conducting supplier research and coordinating with retailers, wholesalers, and traders.
• Experience in information management and report writing.

LEADERSHIP FRAMEWORK

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
– Leading by example with integrity,
– Driving results and delivering on commitments,
– Fostering inclusive and collaborative teamwork,
– Applying strategic thinking,
– Building and maintaining sustainable partnerships.

TERMS & CONDITIONS

Entitlement:

• Competitive UN salary scale
• Annual leave 2.5 days per month
• Paid sick leave 7 days per year
• Medical Insurance Cover staff member and recognize dependents
• Dependent child allowance

OTHER SPECIFIC JOB REQUIREMENTS

• Demonstrable knowledge of public procurement principles and vendor analysis
• Demonstrable familiarity with purchase of food commodities/goods/services
• Experience conducting supplier research and coordinating with retailers, wholesalers, and traders.
• Experience in information management and report writing.

DEADLINE FOR APPLICATIONS

Wednesday, 29 May 2024, Mid-Night Timor Leste time.

Manual application will not be accepted.

This vacancy is not applicable for Non Timorese Nationality

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.