Procurement Associate (NPSA7)

Background

 

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 

Project Description

In 2023, the Ministry of Economy and Finance (MEF) and Islamic Development Bank (IsDB) approved a 5-year (2024 – 2028) project for the Republic of Uzbekistan entitled Integrated Rural Development (IRD) Project in Uzbekistan that is financed and executed by the IsDB in response to an official request from the Government of Uzbekistan. The Project will be implemented under the National Implementation Modality (NIM) with the MEF playing an executing entity’s/implementing partner’s role for it. The United Nations Development Programme (UNDP) County Office in Uzbekistan is responsible for Component B: Consultancy services for rural infrastructure development – Community empowerment.

• Assisting and supporting of preparation of AWP i.e. preparing annual procurement plans and procurement evaluation reports and undertaking procurement activities as per the Annual Work Plan and Budgets (AWPB) and Procurement Plan, which provides the estimated costs and the basis for the procurement methods for each procurement item under the project;
• Conducting Procurement processes, developing procurement plans i.e. conducting market research, preparing required technical specifications for procurement of goods, services and works, reviewing in interaction with the project team, technical specifications for procurement of goods, works and services;
• Preparing in collaboration with UNDP, bidding documents, tender notices, and invitations for bids, bid solicitations, facilitation of site visits and pre-bid meetings, evaluation of bids, conducting due diligence and value for money analysis, preparation of documents for the review committee, facilitation of the negotiation process with bid winners, issuance of contracts; 
• Ensuring effective administrative controls over procurement documentation i.e., maintaining all the records relating to procurement and maintaining a separate record relating to complaints and their redressal;
• Conducting contract management i.e. administering contracts to ensure compliance with the contracts’ conditions, payment terms.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

Institutional Arrangement

Under the overall supervision and guidance of the Project Manager, the Procurement Associate will be responsible for the preparation of the required technical specifications, planning and management of procurement activities as part of the project Implementation arrangements, following relevant UNDP Rules and Regulations. 

Competencies

Core 

Achieve Results:  LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:  LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:  LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:  LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:  LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination .

 Cross-Functional & Technical competencies 

 

 

Required Skills and Experience

 

Education:

• Completion of Secondary education is required
• University degree (Bachelor’s degree) in Business Management, Economics, Engineering, Finance, Public Administration and Law or any other related field will be given due consideration, but is not a requirement.
• CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience:

Minimum 7 years (with Secondary education) or 4 years (with Bachelor’s degree) of proven track and relevant work experience in the procurement field.  

Required skills:

•    Procurement experience in projects financed by an International Financial Institution, UNDP, Projects in Aral Sea region is an asset;
Good knowledge of international organizations and national procurement regulations and procedures;
 

Desired skills in addition to the competencies covered in the Competencies section:

Attendance to internationally funded projects procurement training and previous procurement expert certificate is an asset.
Ability to communicate, negotiate, analyze, elaborate, and report. 
The ability of team spirit, good interpersonal and conflict management skills, integrity and confidentiality, interpersonal and time management skills. 
Literacy at Microsoft Office Programs, Windows-based applications;
Experience in handling web-based management systems.

Required Language(s) (at working level):

Fluency in written and spoken in English and Uzbek is required.
Knowledge of Russian is an asset.
 

Disclaimer