Procurement Associate – UN jobs

OBJECTIVES OF THE PROGRAMME

The Administration and Finance team in WHO Country Office provides operational, administrative supportand financial services to achieve effective implementation of WHO collaborative programmes in the country. This encompasses and includes vital area of providing procurement services at WHO Myanmar country office, where provision of effective and efficient administrative support is the objective –ultimately in support of the health-related sustainable development goals and universal health coverage in particular

DESCRIPTION OF DUTIES

Under the supervision of the Administrative Officer (AO) and guidance by WHORepresentative to Myanmar (WR), the incumbent is expected to perform: Logistics and Inventory Management1.Responsible for the efficient handling of all WCO MyanmarSupply chain management which includes, procurement, shipping operations, warehousing operations, including drugs and pharmaceutical products.2. Responsible for entering, updating and maintainingday-to-day Inventory Management operations are carried out smoothly and inaccordance with e-Manual, SOPs and guidelines of Global Inventory ManagementSystem (GIMS)3. Coordinatewith WHO HQ and Regional Offices, with the National authorities in the MOHS andCustoms, to apply and obtain Green Light for clearance of all incomingconsignments, hand-over to 3rd party beneficiaries and/or storage inWHO maintained Warehouses and ensure accurate recording and complete accountingof all items – inventories of drugs, medicines, vaccines and emergency stockpile.4. Ensure that the items stored are handled on First-in-first-out (FIFO) andFirst-expire-first-out (FEFO) basis and notify the Project Managers ofsoon-to-expire goods. 5.Conduct regular physical random check of the quantity andquality of commodities stored and submit periodical verification reports as necessaryProcurement 6. Reviewing, analyzing and budgeting, procurement of goods and services requests including technical specifications.7. Initiating routine correspondence on own initiative withthe Ministry of Health & Sports (MoH), Regional Office (RO) and HQ asnecessary in accordance with standard practice on area of assignedresponsibility, including adjudication reports8. Interacting with Project Managers of MoH for finalizationof procurement requests on variation to costs, specification and communicatingwith Purchasing Contract Services (PCS), SEARO, negotiating with projectmanagers on the procurement requests adjustments, reducing quantities,requesting specifications and verified details.9. Compiling all requisitions and arrange procurement planning, maintaining a tracking system on the status of procurement requestsand keeping technical teams at WHO Myanmar country office and project managers,MoH, informed.10. Supervising local procurement process upon selection ofapplicable procurement method for requests sourcingof suppliers and selection process.11. Certifying payments to suppliers, clearing agents and other service providers.12. Overseeing assets in the field & paying field visitsto Regional Surveillance Officers (RSO) offices and WHO field offices.13. Overseeing the work and smooth functioning of theprocurement and logistics team , assign work and establish priorities.14. Providing procurement training to Country Office Staff(Technical and Administrative) in performing transactions in Enterprise Resource System such as GSM and guidance for problem solving15. Represent WHO as a member of the UN procurement workinggroup and support the implementation of the UN MyanmarBusiness Operations Strategy(BOS)16. Any other relevant duties assigned by WHORepresentative or Administrative Officer

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education, supplemented by courses/training in purchasing/procurement/logistics andor accounting.
Desirable: University degree would be an asset.

Experience

Essential: At least 8 years’ relevant work experience in Logistics, administration,Procurement Planning, Requisitions, Sourcing of Suppliers, Procurement Methods, Solicitation and Evaluation of Offers,Award of Contract and or Purchase Order, Contract Management and AssetManagement.
Desirable: Experience in an international organization preferablyUN would be an advantage

Skills

Thorough knowledge of modern officeprocedures and practices, as applied at the countrylevel. The incumbent keeps abreast of changes in procedures andpractices, rules and regulations, organizational structure, in the department,and WHO. Good knowledge of supplies and procurement. Ability to draft standard correspondence;Strong interpersonal skills, ability to communicate effectively and workcooperatively and collaboratively with those contacted during the course ofwork. Ability to handle work in a timely and accurate manner with tact anddiscretion, as required. Ability to maintain and update knowledge in the use ofoffice technology through in-house courses, on-the-job training and/orself-training

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Setting an example

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of MYANMAR.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 18,150 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

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• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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