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Procurement Clerk

United Nations Children's Fund (UNICEF)

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JOB DESCRIPTION

Background

UNDP is striving to ensure its procurement function and practices are an integral part of UNDP’s competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key stakeholders.

Under the guidance and supervision of the Operations Manager the Procurement Clerk supports procurement services in the Country Office ensuring high quality and accuracy of work. S/he promotes a client-focused, quality, and results-oriented approach in the Unit.

The Procurement Clerk works in close collaboration with Operations, Programme and project teams in the Country Office and UNDP HQ and vendors to exchange information and ensure consistent delivery of procurement services.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities
1.)  Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.
Example of Duties:
  • Ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies.

 
2.) Support procurement processes for CO, projects, and other UN agencies.
Example of Duties:
  • Support preparation of RFQ, ITB or RFP documents, and receive quotations, bids or proposals.
  • Follow up with requesting units on their procurement requisitions, ensuring that all requirements are met.
  • Assist in prioritizing procurement requisitions in terms of urgency for appropriate action to be taken by Procurement Assistant.
  • Track all procurement processes up to delivery, acceptance and payment.
  • Follow up with requesting units on their procurement requisitions, ensuring that all requirements are met.
  • Create vendors in e-procurement.
  • Prepare routine correspondence and reports on procurement in accordance with CO SOP.
  • Extract, input, copy, and file data from various sources.
  • Maintain the filing system in the Procurement unit.
3.)   Contribute to implementation of sourcing strategies to find best values in marketplace.
Example of Duties:
  • Input information to the rosters of suppliers.
4.) Support procurement knowledge building and knowledge sharing in country office.
Example of Duties:
  • Participate in procurement training for operations and project staff.
  • Make sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
Competencies
Core : Full list of UNDP Core Competencies can be found here 
Achieve Results LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility  LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion LEVEL 1: Appreciates/respects differences, aware of unconscious bias, confronts discrimination
Required Skills and Experience
Education:
  • Secondary education is required
  • A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
  • CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.
Experience:
  • Minimum of 4 years (with high school diploma) or 1 year (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level.
  • Experience in the use of computers, office software (MS Word, Excel, etc), database packages, and web-based management systems such as ERP.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Language requirements

  •  Fluency in the UN language of the duty station is required
  • Fluency in the national language of the duty station is required for local staff
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.


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