Procurement internship

tendersglobal.net

Job Description

The procurement unit is currently staffed by one procurement officer who oversees a few projects and tasks across the region. With the upcoming workload which involves a detailed procurement process, developing guidelines and procedures to guide specific solicitation requirements, monitor vendor performance and facilitate assets disposal processes while minimizing risk exposure and improve operational efficiency, there is a need to build up the staffing capacity at the regional and country procurement units to deliver on this mandate.

SPECIFIC DUTIES:

Consolidation of Procurement plans

Track the procurement plans to ensure procurements are done within the approved timelines
Publish quotations/RfPs as guided by the Regional Procurement Officer
Analyze quotations and present them to the relevant officials for approval as guided.
Preparation of requisitions/purchase orders to approved suppliers & ensure complete pack is attached to the PO in timely manner
Track and follow up purchase orders with suppliers to ensure timely delivery of goods and services
Preparation of specific supplier contracts and facilitation of the contracting process
Updating and tracking of contract register
Updating the procurement tracker and sharing reports on a weekly basis
Generate and avail relevant procurement reports.
In a timely manner, respond to user’s enquiries on procurement status.
Maintenance and updating of the pre-qualified supplier list
Maintenance and updating of debarred suppliers list.
Ensure the complete payment pack is scanned and available in the shared drive for reference.
Ensure efficient customer service delivery.
Communicate with vendors on tender award decisions
Perform other duties as may be assigned from time to time.