Procurement internship

The procurement unit is currently staffed by one procurement officer who oversees a few projects and tasks across the region. With the upcoming workload which involves a detailed procurement process, developing guidelines and procedures to guide specific solicitation requirements, monitor vendor performance and facilitate assets disposal processes while minimizing risk exposure and improve operational efficiency, there is a need to build up the staffing capacity at the regional and country procurement units to deliver on this mandate.

SPECIFIC DUTIES:

Consolidation of Procurement plans

• Track the procurement plans to ensure procurements are done within the approved timelines
• Publish quotations/RfPs as guided by the Regional Procurement Officer
• Analyze quotations and present them to the relevant officials for approval as guided.
• Preparation of requisitions/purchase orders to approved suppliers & ensure complete pack is attached to the PO in timely manner
• Track and follow up purchase orders with suppliers to ensure timely delivery of goods and services
• Preparation of specific supplier contracts and facilitation of the contracting process
• Updating and tracking of contract register
• Updating the procurement tracker and sharing reports on a weekly basis
• Generate and avail relevant procurement reports.
• In a timely manner, respond to user’s enquiries on procurement status.
• Maintenance and updating of the pre-qualified supplier list
• Maintenance and updating of debarred suppliers list.
• Ensure the complete payment pack is scanned and available in the shared drive for reference.
• Ensure efficient customer service delivery.
• Communicate with vendors on tender award decisions
• Perform other duties as may be assigned from time to time.

REQUIREMENTS

POSITION REQUIREMENTS:

Education:

• Degree in Procurement and Supplies Management
• A member of Kenya Institute of Supplies Management (KISM)
• CIPS accreditation – Level 2

Work Experience:

• Should have completed university within the last 2 years
• Language Proficiency
• English