Procurement & Logistics Coordinator

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

The Opportunity

• The post holder is accountable for Provide support in the development and management of effective implementation of Plan and donor procurement policies;
• Support the direct line manager in ensuring that procurement staff at the PAs coordinate with departments/projects to ensure that the technical specifications and other details (including funding sources, delivery locations, etc) are included in requests before processing them through SAP;
• Follow up on all shipping documents (airway bill, bill of lading, commercial invoice, insurance certificates, waybills) are available for all goods received and dispatched
• Carry out bid opening and analysis. This will involve preparation of abstracts of offers, bid analysis and compiling data contained in the bids for consideration for award of contracts
• Create and maintain a master database of both existing and potential suppliers or vendors ; Support the direct line manager in conducting annual market research for services and goods to ensure good value for money;
• Prepare and maintain Contracts Database and monitor the renewal of contracts or new bidding process and advice the direct line manager on the actions to be undertaken in a timely manner;
• Reconcile contracts records and accounts i.e. monitor contract expenditures against budget and contractual ceiling amounts;
• Liaise with finance department to ensure that all the appropriate action (eg paid, cancelled, etc) is accounted for;
• Prepare and conduct inventory of assets in the CO including recommendations for the disposal;
• Track and follow up with the Vodacom on communication renewal contracts, allocate mobile phones and keep an up-to-date list of custodians.

About You:

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration or relevant training in Logistics procedures and systems.
• Years of progressive NGO experience in procurement, contract management, administration or related area.
• Experience on VAT exemptions procedures and Knowledge of Mozambican Government procurement requirements.
• Fluency in Portuguese and English.

Source: https://jobs.plan-international.org/job/Pemba-Procurement-&-Logistics-Coordinator/1022461501/