Procurement Manager

Mercy Corps has been operational in Sudan since 2004, and currently has a country office in Port Sudan and field offices in South Darfur, Central Darfur, South Kordofan, North Kordofan, Kassala, River Nile, Northern and Gedaref states. Mercy Corps’ current areas of programming include food security and livelihoods, WASH, health, nutrition, resilience, and Market Systems Development. Mercy Corps’ Sudan crisis response seeks to meet the humanitarian needs of vulnerable Sudanese and other conflict-affected people across the country. Mercy Corps Sudan is recognized as a leader in market systems, agricultural, and food security and building on this experience, the Mercy Corps Sudan humanitarian program will layer in resilience and other program activities where appropriate and feasible to do so.

The Sudan Somoud – Enhancing Community Resilience Project is an initiative funded by the World Bank which has two interlinked components:

General Position Summary

The Procurement Manager will play a vital role as part of the Program Management Unit (PMU) for the Somoud program in Gedaref, leading procurement processes to ensure the timely, cost-effective, and transparent acquisition of goods and services for Mercy Corps programs. This role will oversee and implement procurement processes, from identifying vendors and soliciting quotes to ensuring compliance with Mercy Corps and donor policies. The Procurement Manager will work closely with the Operations Manager to ensure that all procurement aligns with Mercy Corps’ standards and supports effective program implementation.

Essential Job Responsibilities

Procurement Planning, Process and Strategy

• Collaborate with program teams to forecast procurement needs and ensure timely acquisition of goods and services.

• Ensure that all procurement activities adhere to Mercy Corps’ procurement policies, donor regulations, and best practices.

• Identify and qualify reliable suppliers and vendors in Gedaref and surrounding areas, fostering relationships that ensure cost-effective and high-quality supplies.

• Conduct market assessments and maintain a database of suppliers and pricing information for easy reference and comparison.

• Negotiate contracts and manage supplier relationships to secure favorable terms and pricing while ensuring quality standards.

• Lead the entire procurement cycle, including requisition reviews, bid solicitation, bid evaluation, and supplier selection.

• Oversee the documentation process to ensure complete and accurate records of all procurement activities.

• Manage purchase orders, contracts, and service agreements in compliance with Mercy Corps and donor standards.

• Ensure that all procurement processes are conducted transparently, maintaininghigh standards of integrity and accountability.

• Conduct regular audits and reviews of procurement activities to identify and address potential compliance issues.

• Work closely with Mercy Corps’ finance and compliance teams to align procurement with financial and donor reporting requirements.

• Identify potential procurement risks and implement mitigation strategies to prevent fraud, delays, and supply chain disruptions.

• Collaborate with the Operations Manager to develop contingency procurement plans for emergency needs and unforeseen challenges.

• Promote a culture of risk awareness and adherence to Mercy Corps’ procurement standards among the procurement team.

• Train and mentor local procurement staff, ensuring they have the skills and knowledge to perform their duties effectively.

• Conduct workshops and training sessions on procurement policies, compliance, and best practices to build a high-performing team.

• Provide guidance to program staff on procurement processes to improve cross-functional collaboration.

• Coordinate with program teams, the Operations Manager, and other departments to align procurement activities with project timelines and operational needs.

• Prepare and submit regular reports on procurement activities, challenges, and opportunities to the PMU and other stakeholders.

• Represent Mercy Corps’ procurement interests in external meetings with suppliers, government bodies, and partners when needed.

• Ensure compliance with security procedures and policies as determined by country leadership.

• Proactively ensure that team members operate in a secure environment and are aware of policies.

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

Procurement Officers

Accountability

• Bachelor’s degree in supply chain management, business administration, logistics, or a related field; advanced degree preferred.

• At least 4 years of experience in procurement or supply chain management, preferably within the humanitarian or development sector.

• Strong understanding of procurement regulations and compliance standards, with experience in donor-funded procurement.

• Demonstrated ability to lead and manage large, multi-disciplinary teams in challenging environments. Excellent communication skills, both verbally and in written.

• Proven solid analytical and problem solving skills.

• Excellent writing and verbal skills in English is required.

• Extensive travel to program areas is required.

Fostering a diverse and open workplace is an important part of Mercy Corps’ vision. Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.

Ongoing Learning

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.