Procurement Officer

Under the direct supervision of Operation Officer and overall guidance of Head of WCO Jordan, and within the delegated authority the incumbent will support the procurement of all necessary supplies required for Country Office managing the incident, tracks inventory, and liaises with logistics to provide supplies and equipment to the WHO response team. The incumbent will closely work with suppliers to establish a professional pre-qualification of potential bidders for key goods and services and negotiate effective deals after approval of the Contract Review Committee; ensuring the coherent application of WHO related rules, SOPs and consistent implementation of delegated authorities and responsibilities.

Duties:

• Support the procurement and contracting activities at the country level. This includes preparing cost estimates and procuring equipment and supplies locally and through the Global Management System (GSM).
• Review procurement requests received from the incident management team as well as other suboffices, review various contractual documents for compliance with contract specifications; authorize the payment of suppliers and freight forwarders invoices in coordination with the budget and finance team.
• Monitor the preparation and distribution of invitations for bids and requests for quotation to qualified suppliers. Review offers and provide input on contract awards, in compliance with the WHO standards, policies and procedures.
• Track and updated the suppliers’ database, prepare suppliers’ performance evaluations, identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.
• Draft audit responses, review and follow- up on any outstanding audit recommendations related to the procurement of goods or services.
• Work closely with the Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipments and provide updates on delivery status or delays; resolve any outstanding issues.
• Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.
• Set up and maintain an appropriate documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received.

Required Qualifications :

Education Qualifications:

Essential:

• A first university degree in pharmacy, business or public administration, procurement, logistics or a field related to purchasing, from recognized university.

Experience:

Essential:

• At least one year experience in the field of procurement and contracting operations

Functional Knowledge and Skills:

• Thorough knowledge and skills in supply operations and procurement services
• Excellent organizational and analytical skills with the ability to coordinate activities and multitask. • Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy.

Language Skills:

• Excellent knowledge of English and local language.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2407096