Procurement Officer

Details

Mission and objectives

The mission of WHO in the area of transplantation is to meet the requirement of the fifty-seventh World health Assembly resolution WHA57.18..
Objectives can be summarized as follows:
To work with Member states and to provide assistance at their request to ensure effective national oversight of allogeneic and xenogeneic transplantation activities. This would ensure accountability, traceability, and appropriate surveillance of adverse events (in particular transmission of infectious agents of xenogeneic origin);
To increase access of citizens to safe and effective transplantation of cell, tissue and organ. Additionally, to ensure ethical and technical practices of the procurement of human material for transplantation to the follow-up of recipients and live donors;
To promote international cooperation to encourage the global harmonization of technical and ethical practices in transplantation. This would include the prevention of the exploitation of the disadvantaged through transplant tourism and the sale of human material for transplantation.
To encourage donation of human material for transplantation.
The “Clinical Procedures” unit in the Department of Essential Health Technologies is responsible for promoting the appropriate effective and safe use of cell, tissue and organ transplantation. This includes the surveillance of risks particularly in xenotransplantation. This department is also responsible for ensuring efficacy, safety and equity in the provision of clinical procedures in surgery, anaesthetics, obstetrics and orthopaedics particularly at the district hospital level.

Context

The mission of WHO’s Emergencies Preparedness and Response (EPR) programme is to support member states to i) prepare for and prevent disease outbreaks and health emergencies, ii) promptly detect, report, and confirm outbreaks, and iii) strengthen and sustain their capacity to respond to and recover from the negative effects of health emergencies.
This UNV assignment is for the Emergency Preparedness & Response Programme Nairobi Hub.

Task description

Within the delegated authority and under the supervision of the procurement Officer, the UN Volunteer will:
• Plan procurement actions involving analysis of a variety of contracting issues and /or identification of optional courses of action.
• Analyze and evaluate information regarding vendor’s performance as regards quality, prices, delivery, and equipment concerning the organization’s requirements.
• Support the preparation and distribution of invitations for bids and requests for quotations to qualified suppliers. Review offers and provide input on contract awards in compliance with the WHO standards, policies, and procedures.
• Support the evaluation and negotiation with suppliers to ascertain their commitment and ability to meet specific requirements and accept new contracts.
• Track and update the suppliers’ database, prepare suppliers’ performance evaluations, and identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.
• Draft audit responses, review, and follow- up on any outstanding audit recommendations related to the procurement of goods or services.
• Work closely with the Global Service Center (GSC), Regional Office, and HQ Procurement Teams to follow up on shipments, provide updates on delivery status or delays; resolve any outstanding issues.
• Provide notice of shipment to consignees; prepare claims for lost, damaged, or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.
• Set up and maintain an appropriate documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received.
• Assist technical staff and requisitioning officers regarding technical specifications for services procurement; provide advice regarding relevant templates, approaches, and policies.
• Prepare and conduct e-tender exercises for establishing LTAs. Review offers and provide input on contract awards in compliance with the WHO standards, policies, and procedures.
• After having checked their quality, publish tender documents on the United Nations Global Marketplace (UNGM).
• Performs other related duties as assigned.