Procurement Officer

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable childrens life stories!

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

Business Requirements (10%)

1. Understand the department’s business requirements and apply in the day to day work.

Planning (10%)

1. Facilitate annual procurement planning sessions with key stakeholders

2. Consolidate and report on the Procurement Plans

3. Review and update Item Catalog prior to the planning process activity.

4. Advise and familiarize Operations with the use of the Item Catalog

Strategic Sourcing (20%)

1. Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.

3. Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.

4. Preparation of Procurement Committee submission documents based on the direction given by the Coordinators / specialists.

Supplier Contract and Relationship Management (10%)

1. Accurately complete the master data management form (contract/supplier/ item register)

2. Manage record keeping for all contract-related correspondence and documentation (Master Data Management).

3. Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.

4. Collect feedback on supplier performance as per the established SPM guidelines.

Procurement Execution (20%)

1. Advise on the RFP/RFQ process for spot buys as required

2. Liaise with Shared Services & Finance to resolve supplier inquiries

3. Release POs to suppliers for spot buys and assigned categories.

Data Management, Analysis and Reporting (10%)

1. Collect and organize data from projects and business units.

2. Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV

3. Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.

4. Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.

5. Consolidate all findings and convert them into useful formats as provided by SCM Manager

Process, Procedure and Policy (10%)

1. Work with senior SCM teams to manage Internal customer satisfaction

2. Collect data to support performance scorecard reporting (i.e. KPIs)

Control and Compliance (10%)

1. Maintain proper filing and record keeping as per the guidelines set by the management.

Qualifications and Experience:

• Bachelors Degree in Business Management, Administration, Accounting, BCom or any relevant field,

• Bachelor Degree in Supply Chain Management, or CIPs will be an added advantage

• Two years experience in related position

• Familiar with the procurement systems and software

Competencies and Skills:

• Effective Communication

• Ability to build collaborative relationships and influence individuals & groups

• Demonstrated understanding of and respect for diverse churches and Christian organizations, direct experience working with communities of faith is preferred

• Fluency in Sesotho and English are required

• Proficiency in computer basic skills- MS Office; Internet; Basic data analysis skills

• Candidate must be a dedicated team player with ability and experience to work in a multidisciplinary team.

Working Environment / Conditions:

• Office-based with travel to the field in the highlands

• Extensive domestic travel

• International travel on a need basis.

Remuneration:Competitive with market standards

Application Requirements:

Please upload your CV and covering letter with copies of educational certificates, transcripts and ID. You are requested to provide full details of 3 referees (2 professionals and 1 spiritual) including 1 HR Practitioner. The required details are full referees names, designation, email address and contact numbers.

Closing Date: 08th December, 2023

Applicant Types Accepted:

Local Applicants Only