Background Information – Afghanistan

 

With more than 20 years of experience in the country, UNOPS Afghanistan focuses on providing maximum support to the people of Afghanistan through the delivery of projects and services that improve the lives of people in need. The UNOPS Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFCO activities cover a range of sectors including humanitarian, basic human needs, cash for work, infrastructure, development, procurement and HR services.

The functional objective of UNOPS AFCO is to contribute to improving the lives of girls, boys, men and women living in Afghanistan. The aim of UNOPS AFCO is to provide efficient and cost-effective implementation services on behalf of all our partners to support the humanitarian response and development of the country. UNOPS AFCO’s mission is to exceed the expectations of all stakeholders in the delivery of AFCO services, at all times, in all places, in all circumstances, in order to improve the lives of Afghans in need.

 

Background Information – Job-specific

 

Under the guidance and direct supervision of the Procurement Specialist, Afghanistan Community Resilience and Livelihoods Project (CRLP), the Procurement Officer is responsible for effective delivery and implementation of strategic and effective procurement and contract management of technically complex goods, services and works under CRLP, reflecting the best practices in international public procurement, compliance with UNOPS Financial Rules and Regulations, procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money.

He/she analyzes and interprets the respective rules and regulations, and provides solutions to a wide spectrum of complex issues related to procurement. His/her work is focused in procurement processes including all steps of the procurement process.

The Procurement Officer shall maintain the highest degree of personal and professional ethics, promote a collaborative, client-focused, quality and results-oriented approach within the project.

 

Functional Responsibilities

 

1. Implementation of transactional procurement
2. Management of procurement processes
3. Implementation of sourcing strategy and e-procurement tools
4. Team Management
5. Facilitation of knowledge building and knowledge sharing

1. In close cooperation with the Procurement Specialist, the Procurement Officer will be central on issues related to procurement activities, implements operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.
• Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Manages and guides procurement processes for a select group of technically complex goods, services and works within the project, focusing on achievement of the following results:

• Timely and duly prepared procurement plans for projects and monitoring of their implementation.

• Guidelines followed on embedding sustainability along the procurement process.

• Organization of EPP-RFQ, RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
• Preparation of submissions to the Contract and Property Committees (CPCs).
• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
• Advice, remedial actions, or solutions to Programme and Project Team on procurement related issues.
• Drafting of Long Term Agreements (LTAs) and/or service contracts, and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.

3. Implements sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers.
• Utilization of-sourcing module and other ERP systems in accordance with UNOPS Procurement Groups’ goals and standards in this area

4. Team Management

Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

5. Knowledge Building and Knowledge Sharing

• Organize, facilitate and/or deliver training and learning initiatives for the project team on Procurement-related topics.
• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

 

Education/Experience/Language requirements

Education:

• Advance University degree preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related fields is required.

• Bachelor’s Degree or equivalent in combination with two (2) years experience in procurement management, Business Administration, Public Administration, or related field may be accepted in lieu of the advanced university degree.

• For those who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.

 

Competencies

 

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

 

Contract type, level and duration

 

Contract type, level and duration

Contract type: National Individual Contractor Agreement (LICA)
Contract level: LICA 8
Contract duration: Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

 

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.