Procurement Officer (Afghan Nationals Only)

Requisition ID: req49516

Job Title: Procurement Officer (Afghan Nationals Only)

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Kabul, Afghanistan

Work Arrangement: In-person

Job Description

• Working closely with Sr. Supply Chain officer and other internal and external partners, you will effectively plan and support program implementation by:
• Collecting, organizing and analyzing data market information and data to enable effective procurement planning
• Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs)
• Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.
• Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:
• Support the development of procurement specifications
• Process approved Purchase requisitions through the procurement software ensuring data accuracy.
• Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
• Train and certify procurement committee members and participate in tender meetings and evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that is transparent and documented.
• Review procurement documents for accuracy before taking payment for approval.
• Collaborating with all departments by Coordination with finance and program to ensure smooth and timely procurement
• You will lead the contracting process so that the terms and conditions, and contracting procedures as provided by Global Supply Chain are followed.
• The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:-
• Maintaining suppliers files and documentation
• Monitoring and documenting supplier performance
• Maintain supplier performance score cards.
• You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:
• Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
• Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
• Identifying and reporting procurement red flags across the procurement value chain
• Implementing corrective action plans (CAPs) in response to internal and/or external audit queries
• You will support timely and accurate reporting by:
• Preparing and submitting accurate monthly reports to the line manager on time.
• Supporting with developing and updating the procurement plans (assigned) as required.
• Submitting monthly list of commitments to line manager and other relevant departments
• Submit periodic procurement tracking report for specific Grants that you are assigned to.
• Setting procurement team members’ objectives
• Documenting training needs
• Ensuring that all procurement staff and counterparts are trained to standard

Qualifications

• Bachelor’s degree in business administration/financial accounting or Logistics related field
• 2-3 years of work experience in supply chain operations (Procurement)
• Experience working with NGO preferred.
• Knowledge of generic procurement procedures and practices
• Proven success as a procurement leader within supply chain including planning, procurement and logistics
• Good collaborator and influencer with effective interpersonal and analytical skills who work seamlessly across cultures, organizational units and suppliers.
• Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
• Good negotiation skills
• Excellent skills in conducting market analysis and sourcing strategies.
• Able to work effectively in a highly matrixed structure
• Good mathematical skills.

Compliance with Policies

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRC’s mission. We must abide by the IRC Way and Safeguarding Policies all the time. 
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.