Procurement Officer (National role)

Job Description

Procurement and Supply Management

• Implement procurement activities in accordance with MAG’s Procurement Policy and Handbook, ensuring compliance across all operations.
• Coordinate effectively with internal departments, suppliers to ensure smooth procurement processes, including international purchases and timely customs clearance, import/export, and tax exemption approvals.
• Coordinate small-scale and advanced procurements, ensuring proper order processing, delivery monitoring, and technical conformity of items in consultation with requisitioners.
• Assist in Drafting, publishing, and archiving tender documents; lead tender processes when required and conduct market consultations such as Calls for Interest and Calls for Tender.
• Obtain relevant licences and permissions for the procurement and use of sensitive equipment.
• Conduct market analysis and supplier sourcing, support applicants in developing technical specifications, and regularly update supplier lists and price databases.
• Maintain constructive relationships with suppliers, validate invoices, and coordinate with the finance department to schedule payments in line with cheque and cash office timelines.
• Provide regular updates of procurement activities through continuous updates of the Procurement Tracker
• Ensure proper documentation and archiving of procurement files, including receiving, dispatch, and delivery records, and report any quality issues.
• Ensure suppliers comply with MAG’s key policies, including safeguarding, anti-corruption, anti-bribery, anti-human trafficking, and anti-slavery.
• Monitor supplier quality against specifications, document supplier visits, and manage disputes arising from signed contracts.

            Asset/Inventory Management (Upon Request)

• Support Asset and warehouse staff in ensuring that MAG Iraq master asset register is updated when procuring and disposing of assets.
• Ensure that inventory under supervision (Erbil & Erbil Logistics Center) is continuously maintained and all movements are supported by appropriate documentation in line with MAG Inventory Management policy.
• Monthly reporting and analysis on inventory under supervision
• Assist in the managing of the Asset disposals in country while making sure to have updated records for each Asset disposed.

Reporting

• Maintain and update the Procurement Tracker to monitor ongoing procurement activities.
• Maintain the Contract Monitoring tool to track obligations, timelines, and deliverables.
• Maintain and update the inventory Tracker to monitor ongoing warehouse activities.
• Ensure supplier due diligence and regularly update the supplier database.

General Responsibilities

• Work in alignment with MAG’s core values and act as an ambassador for the organization.
• Participate in relevant meetings and contribute to fundraising initiatives where appropriate.
• Comply with MAG’s Equal Opportunities, Code of Conduct, and Dignity at Work policies.
• Undertake and apply learning from relevant training and development programmes.
• Ensure clear communication and understanding of MAG’s policies, including Gender and Safeguarding,

across all interactions.

• Perform any other duties as required to support MAG’s mission and operations.

Safeguarding

• Work in compliance with/ uphold MAG’s Safeguarding framework – Policy on Personal Conduct, Protection of Children and Vulnerable Adults Policy, Dignity at Work Policy, Reporting Malpractice (Whistleblowing) Policy, Equal Opportunities Policy and Policy on Modern Slavery
• Encourage an open and transparent way of working that facilitates a strong safeguarding culture within and between teams
• Ensure that all staff understand the provisions clearly and challenge any unacceptable behaviour
• Ensure that any concerns, reports or complaints are taken seriously and investigated promptly and thoroughly

Person Specification Essential Experience

• Bachelor’s Degree Preferably in Logistics or Equivalent College Level Qualification In Technical Engineering And/or Computer Science.
• Minimum 2 years of work experience in Logistics and Procurement management in Total and 01 Year in Humanitarian Sector at least will be a Plus.

Essential Skills and Knowledge

• Strong self-organization and ability to work independently as well as collaboratively within a team.
• Proven supervision skills with the ability to motivate and manage a small team effectively.
• Good literacy, numeracy, and IT proficiency (e.g., Microsoft Word and Excel).
• Excellent written and spoken English communication skills.
• Excellent written and spoken Kurdish and/or Arabic communication skills.
• Ability to maintain clear and accurate record-keeping systems for supply chain and asset management.
• Strong verbal and written communication skills with clarity and credibility.
• Effective negotiation skills.
• Valid driving ability.

Application procedure for the position

All interested candidates in apply for this position should send their updated CV in English language to this email address    [email protected]  Please note that candidates who do not meet the selection criteria will not be considered. If you have not heard back from us within 3 weeks of applying, it means that your application has not been successful. Only shortlisted candidates will be contacted. All Applicants must mention the job title ( Procurement Officer ) in subject line of their email.

Applications with no job title in the subject line, sent through links and duplicate applications shall be disqualified.

Closing date for receiving applications is 18-Apr-2026. Late applications will not be accepted.

** MAG is an equal opportunities employer.

** MAG Iraq does not charge any fees for Job applications.

Please note that as part of MAG’s commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed”. MAG is committed to the principles of diversity, equality and inclusion. Female Candidates are encouraged to apply. If you think you would be suited in this role we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential