Procurement Officer, NOC (Deputy Head Of Procurement)

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WHY JOIN WFP

In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 641 employees who contribute towards making Somalia hunger free in close partnership with local partners.

This position is open to qualified Somali candidates. Female candidates are especially are encouraged to apply.
This position is based in Mogadishu and reports to the Head of Unit

Key Accountabilities (not all inclusive, within the delegated authority)
• Consolidate and analyze data from which to inform Country sourcing strategies or plan specialist procurement initiatives that support effective and cost optimizing purchase decisions.
• Provide oversight, guidance and support with / to Country Offices for any procurement needs (moderate to high value commodities, delivering programmes of a similar nature) on implementing best practice procurement policies and procedures, ensuring a strategic, forward purchasing approach to procurement in compliance with wider WFP policies, standards, and regulations.
• Conduct compliance checks on procurement actions using a risk-based approach, including for CO and AO level procurement activities.
• Lead the implementation of procurement projects of moderate to complex projects or manage operational activities for a Country Office (e.g. issue tenders, evaluate offers and negotiate/award contracts), to ensure successful procurement of food and non-food commodities or services.
• Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
• Identify, develop and maintain strong relationships with all relevant suppliers and vendors to enable WFP to maximize the value of the service delivered.
• Manage and coordinate effective relationships with inspection and superintendent firms to ensure quality control, specification conformity, volume assessment, monitoring and verification of deliveries.
• Work in close collaboration with cross functional counterparts to align procurement activities and promote an integrated supply-chain approach to food assistance.
• Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
• Manage procurement team ensuring appropriate development and enable high performance.
• Act as Deputy Head of Procurement and an officer in-charge in the absence of Head of Procurement.
• Build capacity of WFP staff and external partners to take a strategic and proactive approach to the procurement of food and non-food commodities and services e.g., through provision of training sessions.
• Contribute to preparedness actions, providing technical recommendations and guidance and monitor the management of procurement specific risks.
• Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
• Others as required.

QUALIFICATIONS AND LANGUAGE

Do you meet the minimum requirements?
Education:
• Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with additional years of related work experience and/or training/courses.
Language Proficiency: Fluency (level C) in English language and Somali Language.

Desired Experiences and Skills for the Role.
• Minimum 5 years of experience in managing a procurement unit.
• Strong analytical and conceptual skills
• Advance knowledge of excel.
• Experience in market assessment and intelligence for goods and services, as well as vendor management.
• Demonstrated ability to communicate and coordinate with UN agencies or large international conglomerates.
• Experience in managing high-value procurement for construction projects is desirable.

Functional capabilities

Description of the behavior expected for the proficiency level

Tendering & contracting

Demonstrates ability to establish and manage complex arrangements with WFP partners during the tendering/ contracting process to increase the value that WFP receives.

Vendor Management

Applies knowledge of local and international vendor sources and networks to conduct cost-benefit analysis of alternative vendors to consolidate options and assess suitability.

Commodity/Product/Service Intelligence

Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.

Systems & Reporting

Applies in-depth knowledge of procurement tools systems, corporate operating System and recommends new approaches to influence reporting capabilities.

Ethics & Compliance

Actions audit queries and process improvements in line with ethics/compliance standards, donor requirements, and operating procedures.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.