Procurement Officer – Rabat

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

Job is located in Rabat, Morocco as support to the Logistics, Procurement and supply chain management structure of the operation. Earthquake took place 8th September 2023 City of Marrakech and its surrounding areas, resulting in significant damage and destruction to shelter and settlements, health, water and sanitation facilities.

Job Purpose

Supporting IFRC Procurement/Logistics delegate in the implementation of procurement and supply chain related activities.

Job Duties and Responsibilities

• Adhere to International Federation standard procurement practices, keeping records keeping in accordance with audit trail standards.
• Obtain a minimum of three quotations per purchase, preparing the resulting Comparative Bid Analysis and recommendations to purchase and the systematically documentation of all relevant information in Purchase Committee minutes where appropriate.
• Assist procurement/logistics delegate to prepare and submit appropriate supporting documents to the Regional Logistics Unit in Nairobi, Kenia for purchases over CHF 50,000.00.
• Execute, following appropriate authorization, the purchase and delivery of supplies in a timely and cost-effective manner.
• Liaise and coordinate in a timely manner with the relevant delegations, departments, units, and services regarding delivery of supplies, keeping all parties informed of any changes.
• Identify and maintain an accurate and up-to-date supplier information database for regularly purchased items and keep informed of local market conditions.
• Establish and maintain a good professional working relationship with suppliers and inspection companies.
• Ensure, though extensive travel and market investigation, that all purchased goods meet International Federation standards, are fit for their intended purpose and have, where required, appropriate inspection certificates.
• Liaise with international, governmental and non-governmental organizations and collaborate where appropriate.
• Produce regular, timely and accurate narratives and financial reports for the International Federation and donors.

Duties applicable to all staff:

1. Actively work towards the achievement of the Federation Secretariat’s goals
2. Abide by and work in accordance with the Red Cross and Red Crescent principles
3. Perform any other work related duties and responsibilities that may be assigned by the line manager

Education

• A university degree in Logistics, business or other related area – Required
• Professional qualification in procurement or equivalent – Preferred

Experience

• 3 to 5 years of experience in a wide variety of logistics, including procurement and procurement assessments, purchasing, contracting, transport management, warehouse management, stock control and customs clearance – Required
• Experience working for a humanitarian aid organization in a developing country – Preferred
• Experience in providing procurement services in emergencies – Required
• Experience in supporting a Cash Transfer Programme – Preferred
• Experience of working in a multinational team (including ex-pats and local staff) – Required
• Experience in field coordination and liaison with NGO, government, and other agencies – Required
• Experience in writing narrative & financial reports – Required
• Red Cross/Red Crescent knowledge and experience – Preferred

Knowledge, Skills and Languages

• Proficient in basic computer software programmes (Windows, spreadsheets, word-processing) – Required
• Valid driving license for light vehicles (manual gears) – Preferred
• Skills in training and developing staff – Preferred
• Fluently spoken and written French – Required
• Fluently spoken and written Arabic – Required
• Advanced knowledge of written and spoken English – Required

Competencies, Values and Comments

• Values: Respect for diversity; Integrity; Professionalism; Accountability
• Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
• Functional competencies: Strategic orientation; Building alliances

NB: The salary calculation is based on the internal IFRC salary scale, taking into consideration job requirements, years of experience and the applicant’s qualifications

IFRC ensures equal employment opportunities.