Procurement Officer, SSA (NOB)

OBJECTIVES OF THE PROGRAMME

The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries coordinate international action to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

Reporting to the Procurement Officer Lead, the position provides ongoing support to ESA hub . The incumbent is required to perform as a team member within the unit and the department. S/he liaises with procurement, finance, legal, emergency, compliance, risk management, and ethical matters peers within the Organization, as well as with procurement officials in the UN common system.

PURPOSE OF THE POSITION

In the context of WHO Health Emergencies Preparedness and Response (EPR), at the hub level, theProcurement Officer will support the effective delivery and implementation of strategic and effective procurement services that reflect best practices in international public procurement and compliance with WHO procurement policy, regulations, and procedures and in full compliance with WHO emergency Standard Operating Procedures (SOPs).

DESCRIPTION OF DUTIES

Under the direct supervision of the Procurement Officer Lead, the incumbent is assigned all or part of the following duties:

oPlan procurement actions involving analysis of a variety of contracting issues and /or identification of optional courses of action.

oAnalyze and evaluate information regarding vendor’s performance as regards quality, prices, delivery, and equipment concerning the organization’s requirements.

oSupport the preparation and distribution of invitations for bids and requests for quotations to qualified suppliers. Review offers and provide input on contract awards in compliance with the WHO standards, policies, and procedures.

oSupport the evaluation and negotiation with suppliers to ascertain their commitment and ability to meet specific requirements and accept new contracts.

oTrack and update the suppliers’ database, prepare suppliers’ performance evaluations, and identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.

oDraft audit responses, review, and follow- up on any outstanding audit recommendations related to the procurement of goods or services.

oWork closely with the Global Service Center (GSC), Regional Office, and HQ Procurement Teams to follow up on shipments, provide updates on delivery status or delays; resolve any outstanding issues.

oProvide notice of shipment to consignees; prepare claims for lost, damaged, or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.

oSet up and maintain an appropriate documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received.

oAssist technical staff and requisitioning officers regarding technical specifications for services procurement; provide advice regarding relevant templates, approaches, and policies.

oPrepare and conduct e-tender exercises for establishing LTAs. Review offers and provide input on contract awards in compliance with the WHO standards, policies, and procedures.

oAfter having checked their quality, publish tender documents on the United Nations Global Marketplace (UNGM).

oPerforms other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: First university degree in public procurement, logistics, business or public administration, management or other related fields closely related to the position from an accredited/recognized institution.

Desirable:

·Certified training in procurement (CIPS or equivalent).

Experience

Essential: At least two (2) years’ experience in procurement or any other fields closely related to the position, preferably in an international organization.

Desirable:

·Experience in procurement of goods or services in line with WHO requirements.

·Experience using Oracle Enterprise Resource Planning or similar packages.

Skills

·Strong skills and knowledge of best practices of services procurement

·Strong interpersonal skills to work with people across the organization, ability to instil confidence, negotiate, and implement change.

·Demonstrated ability to act independently and exercise sound judgment.

·Ability to work closely with international officials at all levels

·Strong analytical skills

·Good knowledge of Microsoft Excell.

WHO Competencies

1.Teamwork

2.Respecting and promoting individual and cultural differences

3.Communication

4.Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.

Knowledge of another UN official language would be an asset

Other Skills (e.g., IT)

·Thorough knowledge in supply operations and procurement services.

·Demonstrate ability to act independently and exercise sound judgment.

·Effective communication and negotiation skills.

·Very good organizational skills, ability to meet deadlines.

·Sound skills in utilizing Oracle Enterprise Resource Planning or similar packages.

·Knowledgeable in Office applications, including Excel, PowerPoint, and Word.

REMUNERATION

WHO offers staff in the National Category an attractive remuneration package, which for the above position includes an annual net base salary starting at 5.049.571 (Shillings), (subject to mandatory deductions for pension contributions and health insurance, as applicable).

Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.
• WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• For information on WHO’s operations please visit: http://www.who.int
• WHO is committed to workforce diversity?
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment, and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background
• verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/? Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
• For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.