Procurement Officer, USAID/West Bank & Gaza Accountable Local Governance (ALG) Activity

Project Background

USAID/West Bank and Gaza (WBG) Accountable Local Governance (ALG) Activity is a four-year, four months project that aims to improve the delivery of essential public services and to promote inclusive and accountable governance. The Activity interventions will improve service delivery, enhance the effectiveness of municipal operations, strengthen local government unit (LGU) fiscal management, and build resilience to shocks and stressors. The Activity will strengthen municipal responsiveness to citizens’ priorities and concerns, enhance civic engagement in local governance with a focus on under-represented and marginalized groups, and help connect LGUs, civil society, and other institutions to improve service delivery and enhance accountable governance.

Position Purpose

The Procurement Officer will collaborate with the Procurement Manager to acquire goods and services in support of ALG Project activities and operations, ensuring compliance with USAID and DAI policies, rules, and regulations.

KEy Duties & Responsibilities

• Collaborate with technical staff to discuss work plan ideas, develop timelines, and detail procurement needs; conduct market research to support anticipated operations and technical requirements.
• Ensure compliance with USAID regulations and DAI Field Operations Manual procurement policies, procedures, and instructions during planning and implementation phases.
• Develop and issue bid documents (e.g., RFQs, RFPs, EOIs), prepare competition documents (e.g., Bid Matrix, Source Selection Memo), and issue letters of clarification as necessary.
• Organize and facilitate Evaluation Committee meetings, evaluate bid offers/responses, and provide award recommendations.
• Issue authorized subcontracts, purchase orders, task orders, and amendments, detailing terms, conditions, roles, and responsibilities.
• Track the status of award deliverables, ensuring terms and conditions are met, approved, accepted, and documented.
• Inspect purchased goods and services to ensure they meet specifications established in RFPs and subcontracts or Purchase Orders.
• Review vendor invoices against purchase orders and subcontracts for compliance.
• Initiate timely and comprehensive close-out processes and related documentation for subcontracts.
• Organize physical files and upload them into the Technical and Administrative Management Information System (TAMIS).
• Establish and maintain effective partnerships with external vendors.
• Maintain and update vendor information and related databases.
• Perform vetting and screening of sub-awardees and beneficiaries as per contract requirements.
• Generate reports on procurement activities, including forecasting, payments, amendments, close-outs, and sector-specific data (monthly and quarterly reporting).
• Assist Finance and Technical teams to ensure on-time deliverables, payments, and cash flow requests by monitoring deliverable and payment schedules.
• Provide training, guidance, and direction to project staff on procurement policies, procedures, and compliance, emphasizing their roles in preventing improprieties.
• Assist in the annual audit of procurement files.
• Perform other tasks as assigned.

Qualifications

• Bachelor’s Degree or equivalent relevant experience required.
• 7+ years of professional experience in procurement, subcontracts, and/or grants administration, required.
• Excellent working knowledge and experience administering competitive procurements, government contracts, subcontracts, purchase orders and grants with FAR regulations is essential.
• Fluent spoken and written Arabic and English skills.
• Computer literate with e-mail, word processing, and spreadsheet experience.
• Demonstrated prior experience in ability to assess and recommend responsible decisions and a commitment to fair and ethical procurement practices.

The Procurement Officer will report to the Procurement Manager.