Functional Responsibilities
- Administrative Procurement Support Services
- Client Relationships / Stakeholder Management
- Facilitation of knowledge building and knowledge sharing
- Administrative Procurement Support Services
Provides a variety of specialized and non-specialized procurement support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:
- Assist in drafting bidding documents, evaluation reports, and contract award submissions, ensuring consistency in format and content.
- Process procurement transactions in UNOPS’ corporate system OneUNOPS;
- Assist in the preparation of Purchase Orders, Contracts, LTAs, or their Amendments.
- Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
- Monitor expenditures against allocations.
- Receive, review, log, and route incoming communication and procurement requests/invoices.
- Prepare reports, tables, charts, etc. applying technical skills and knowledge in formatting and presentations.
- Prepare Statistics and reports, including on Procurement volume.
- Undertake routine follow-up action on procurement on behalf of the supervisor;
- Publish procurement advertisements and awards.
- Maintain status reports on procurement activities and work in progress.
- Maintain and monitor the contracts’ dashboard.
- Ensure proper physical and electronic filing of all procurement documents accordingly.
2. Client Services Client Relationships / Stakeholder Management
- Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services.
- Provide standardized procurement services, guidance, and information to personnel on routine processes and procedures
3. Knowledge building and knowledge sharing
- Undertake routine follow-up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform the supervisor of status.
- Administratively supports the organization and delivery of training and learning initiatives for personnel on procurement
Education/Experience/Language requirements:
Education:
- First Level University Degree (bachelor’s degree) in Procurement, Business Administration, Public Administration, or equivalent disciplines is an advantage
- Master Degree in Procurement, Business Administration, Public Administration, Human Resources Management, or equivalent disciplines will be an advantage
- Completion of secondary school is required.
Experience:
- 5 years of relevant experience in procurement support services in national or international public or corporate organizations is required with a High School diploma (BAC).
- Experience in working with a range of stakeholders in developing countries is desirable.
- Experience in UN system organizations is desirable.
- Proficiency in computers and office software packages (Google Suit) is required
- Experience in handling web-based management systems is an advantage.
- Experience in use of ERP is required
- Knowledge of OneUNOPS is an advantage
Language:
- Full working knowledge of French is required.
- Full working knowledge of Arabic is required.
- Intermediate working knowledge of English is required.
How to apply
https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=28544