Procurement Senior Assistant

1. Administrative Procurement Support Services

2. Client Relationships / Stakeholder Management

3. Facilitation of knowledge building and knowledge sharing

1. Administrative Procurement Support Services

Provides a variety of specialized and non-specialized procurement  support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:

• Assist in drafting bidding documents, evaluation reports, and contract award submissions, ensuring consistency in format and content.

• Process procurement transactions in UNOPS’ corporate system OneUNOPS; 

• Assist in the preparation of Purchase Orders, Contracts, LTAs, or their Amendments.

• Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.

• Monitor expenditures against allocations.

• Receive, review, log, and route incoming communication and procurement requests/invoices.

• Prepare reports, tables, charts, etc. applying technical skills and knowledge in formatting and presentations. 

• Prepare Statistics and reports, including on Procurement volume.

• Undertake routine follow-up action on procurement on behalf of the supervisor;  

• Publish procurement advertisements and awards. 

• Maintain status reports on procurement activities and work in progress.

• Maintain and monitor the contracts’ dashboard.

• Ensure proper physical and electronic filing of all procurement documents accordingly.

       2. Client Services Client Relationships / Stakeholder Management

• Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services.

• Provide standardized procurement services, guidance, and information to personnel on routine processes and procedures

• First Level University Degree (bachelor’s degree) in Procurement, Business Administration, Public Administration, or equivalent disciplines is an advantage

• Master Degree in Procurement, Business Administration, Public Administration, Human Resources Management, or equivalent disciplines  will be an advantage

• Completion of secondary school is required.