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Procurement Specialist

United Nations Office for Project Services

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Job Description

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Description

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Under the guidance and direct supervision of the Procurement Advisor of the Afghanistan Community Resilience and Livelihoods Project, the Procurement Specialist is responsible for the day to day management of procurement function under the project, development and implementation of operational procurement services reflecting international public procurement best practices, compliance with UNOPS procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services and works. 
He/she analyzes and interprets the respective rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement. The role requires a deep understanding of procurement policy and processes and the Procurement Specialist should be able to apply them to the appropriate situations.
The Procurement Specialist works in close collaboration with UNOPS country office,  regional office and HQ personnel, particularly with the Procurement Group (PG), as well as other stakeholders, to successfully deliver procurement services as well as sharing knowledge.
The Procurement Specialist will work in close cooperation with the Head of Project and Procurement Advisor, reporting to the management on central issues related to procurement activities.  S/he supervises and leads procurement personnel to deliver work results, in close cooperation with the Procurement Advisor and Head of Project. 
 Functional Responsibilities:
  • Implementation of  procurement strategies 
  • Management of procurement processes and contracts
  • Implementation of sourcing strategy and e-procurement tools
  • Facilitation of knowledge building and knowledge sharing
  • Team Management
Leads the implementation of procurement strategies for goods, services and works, focusing on achievement of the following results for the Project:
  • Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) within the Project operations.
  • Provision of supply-market intelligence and analysis. 
Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:
  • Expertise in market intelligence matched to project requirements;
  • Optimal Stakeholder management principles;
  • Sustainability criteria;
  • Appropriate work processes to individual cases.
  • Contract management and reporting
  • Oversight and supervision of the implementation and results of strategic and routine procurement work plans in the project  covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; and Contract Management.
Manage and guide  procurement processes for the acquisition of goods, services and the construction of works for the Project, focusing on achievement of the following results, in compliance with the UNOPS procurement policies, rules, regulations and procedures: 
  • Sustainability embedded in the procurement process.
  • Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.
  • Creation, implementation and oversight of proper monitoring and control of procurement processes in the projects including organization of RFQ (EPP-RFQ), ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations. 
  • Review of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in role as a peer reviewer (Internal organization).
  • Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms. 
  • Implementation of Internal control system and reporting requirements.
  • Elaboration of comments regarding project audit reports, when necessary.
Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
  • Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
  • Ensures that the e-sourcing tools  and other ERPs systems are used in accordance with PG goals and standards in this area.
Team Management:
  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
  • Provide oversight, ensuring compliance by team members with existing policies and best practices.
Knowledge building and Knowledge sharing :
  • Organize, facilitate and/or deliver training and learning initiatives for the project personnel on Procurement-related topics.
  • Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.
  • Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.
  • Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 
  • Lead and conduct initiatives on capacity development and knowledge building for vendors
Impact of Results
The effective and successful achievement of results by the Procurement Specialist directly affects the overall efficiency of the project initiatives, in regards to procurement management, impacting the timely and effective implementation of the project. Timely, market-aware, and accountable delivery of services, ensures the Project performance, efficiency and client satisfaction, which promote the image and credibility of the team and the Project. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the given geographical area.
Education/Experience/Language requirements:
Education: 
  • Advanced Degree preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.
  • A First University degree in combination with a minimum of seven (7) years’ qualifying experience, may be accepted in lieu of the advanced university degree.
  • For those who do not have a degree in Procurement of Supply  Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification, is a distinct advantage.
  • Knowledge of UN/ /UNOPS Procurement Rules and  Regulations is a distinct advantage.
Experience: 
  • A minimum of five (5) years’ professional experience in advising on, implementing policies and procedures to deliver a range of complex procurement programmes and services.
  • Experience in working with a range of stakeholders in developing and developed countries;
  • Personnel supervisory experience in procurement;
  • Some experience in UN system organizations, preferably in a developing country, is desirable.
Language Requirements:
  • English: Full knowledge of the working language is essential: 
  • Knowledge of another official UNOPS language is an asset.

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