Procurement Specialist

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Description

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The Procurement Specialist in the Consulting Services Unit (CSU) is expected to complete a variety of tasks, covering all or a combination of the following functions: (i) provide assistance, technical guidance and capacity development to ensure compliance with ADB’s consulting services procurement policies and procedures; (ii) support improvements in the implementation performance of ADB technical assistance (TA) and staff consultancy ; (iii) advise ADB staff on the procurement, contracting and contract management of Consultants; (iv) assist in the establishment, harmonization and improvement of procurement policies and procedures, consistent with effective Consultant; and (v) oversee the operational output of one of CSU’s sub-unit.

• Provide technical guidance and advice to user units and non-specialist PPFD staff on consultancy procurement in accordance with ADB procurement policies, procedures and best practice.
• Oversee the work of a high-volume operational function staffed by ADB national and administrative staff in procuring individual consultants, firm consultants or administering existing contracts. Exercise such approval/endorsing authority in this function as is delegated under the staff instructions. In performing this function, ensure that relevant service standards are met, consistency is achieved, applicable rules and principles are adhered to and that training and guidance materials are prepared, updated and delivered. As necessary, discuss and explain decisions to Bank staff. Report and explain applicable statistics on the above.
• Participate and provide analytical support in the design, processing, administration, and evaluation of TA projects. Chair Consultant Selection Committee meetings on non-transactional TA projects to shortlist consultants and evaluates their proposals. Negotiate TA contracts with consultants. Processes and administers contracts with an emphasis on procurement and contract management.
• Contribute to the maintenance and development of applicable IT systems involved in consultant recruitment and contribute.
• Assist user units and PPFD staff with dispute resolution, complaints and compliance-related issues.
• Formulate consultant procurement policy and procedures, and staff instructions. Coordinate the harmonization of procurement policy with other development agencies. Perform work independently in consulting services.
• Maintain, update and enhance a wide range of consultant procurement and contracting documents, tailoring as applicable to specific needs.
• Deliver tailored training to ADB staff to develop skills in consulting services in accordance with ADB policies and guidelines. Deliver Business Opportunities Seminars. Proposes and participates actively in various initiatives leading to improving ADB’s consultant recruitment experience.
• Provide leadership and support to reporting staff. Supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance. Ensure the on-going learning and development of reporting staff. Undertake recruitment processes to replace departing staff.

Qualifications:

• A University degree, or equivalent, in Business Administration, Economics, Engineering, Law, Public Procurement, Public Policy, or other related fields preferably at post-graduate level or its equivalent. Procurement Accreditation Skills Scheme (PASS) accreditation preferred (non-accredited applicants may be considered though will be required to complete accreditation within one year of appointment)
• At least 6 years’ relevant experience in consultancy, procurement, project management or other related area
• Work experience either as a consultant working on multilateral development bank (MDB) projects or in a function involving the recruitment of consultants would be an advantage
• International experience working in several countries
• Experience of actively managing staff in an operational function
• Excellent oral and written communication skills in English
• Familiarity with ADB’s/MDB’s current procurement and consulting services policies and procedures is preferred
• Credible expert in field of expertise with recognized ability to lead projects and to share relevant knowledge to benefit the broader ADB community
• Knowledge of procurement IT systems and experience of developing new systems would be an advantage

Source:  https://www.adb.org/careers/240205

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